UGL Limited

Contract Admin & Document Controller-264232

Your career with UGL can be diverse, challenging and rewarding.

Your career with UGL can be long, challenging and rewarding. We give you opportunities to grow, back yourself and achieve. At each stage in your career, UGL provides scope to work with, and learn from, the best. We create pathways for you to succeed, and the space for you to carve your own journey.

UGL has a strategic partnership with the Department of Defence across the Defence Fuels Network for Fuels Management, Asset Management, Operations and Maintenance. We are recruiting a Contract Administration & Document Controller to join our business in what is an exciting and unique opportunity to work in Australia’s Defence environment and support national security requirements of the Nation.

The Opportunity

You’ll be responsible for managing document control processes, supporting contract governance, and assisting with performance reporting and data analysis. Your attention to detail and ability to coordinate across teams will help ensure our contract obligations are met.

Key responsibilities:

• Managing document control processes to ensure quality, compliance, and version control of contract-related documents.
• Supporting the preparation and coordination of contract governance forums, including minute-taking, action tracking, and document annotation.
• Assisting with the development and maintenance of performance reports and dashboards using tools like Excel and Power BI.
• Analysing data to identify trends and insights that support contract performance and decision-making.
• Collaborating with internal stakeholders to ensure data accuracy and consistency across reports and documentation.
• Providing support to team members on document management systems and reporting tools.

Ideal attributes

The following Ideal attributes are highly desired, but if you do not tick all the boxes, you could still be a great fit. Please apply, all applications will be considered.

• Experience in document control, contract administration, or performance reporting—ideally in a government or Defence-related environment.
• Strong skills in Excel, Power BI, or similar tools for data visualisation and reporting.
• Ability to communicate complex information clearly and concisely to a range of stakeholders.
• Excellent attention to detail and a commitment to quality and compliance.
• Familiarity with contract governance processes and document control practices.
• A proactive mindset and a collaborative approach to problem-solving.
• Must hold Australian Citizenship for eligibility to obtain a relevant security clearance.

Next Steps

Follow the instructions on this advert to express interest in this opportunity.

As part of the recruitment process, there are several checks which may be conducted to demonstrate the suitability of an applicant for a role including criminal background checks, medical, drug and alcohol testing, right to work checks, and reference checks.

Visit www.ugllimited.com/work-with-us and discover how you can Unite with the Very Best.

Job Reference: 264232

• Why Join UGL?
• Flexible work options
• Discounts with major retailers
• Private health insurance offers, wellness program and discounts
• Leadership & Mentoring Programs
• Education assistance
• Salary continuance insurance and Novated car leasing
• 16 weeks of primary carer leave, and 3 weeks partner leave
• 9000 employees. 20,000 + development activities for employees each year.

Diversity & Inclusion at UGL

We embrace diversity and are committed to a supportive, inclusive workplace. Our initiatives include:

• Pay equity and eco-friendly practices.
• Community support and charitable causes
• Female leadership, sponsorship, and inclusion programs
• Empowering programs for Aboriginal & Torres Strait Islander Australians

We welcome applicants of all backgrounds and abilities. If you have a disability or special need that requires accommodation, please let us know during the recruitment process.

Discipline

: Document Controller

Primary Location

: Australia-NSW-Sydney CBD, Inner West, Eastern Suburbs

Work Type

: Full-time