University of Washington

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The School of Dentistry has an outstanding opportunity for a Temporary Purchasing Coordinator (Fiscal Specialist 2) to join their team.

The Purchasing Coordinator (Fiscal Specialist 2) is a key component of this department. This position will report to the Director of Purchasing and Accounts Payable. This position will solicit and place orders for multiple departments, produce and keep fiscal reports for both individual and combined orders, balance individual accounts within a cost center, compare prices for competing brands, and distribute orders for various dental departments within the School of Dentistry.

The Purchasing Coordinator will compare and select vendors and validate prices for supplies, services, materials, and/or equipment for assigned commodity areas in accordance with state purchasing laws and regulations. They will compare pricing with multiple brands, purchase items for multiple departments, run fiscal reports and balance accounts, and reconcile monthly statements.

DUTIES & RESPONSIBILITIES:

• Solicit order requests from various departments.
• Procure supplies, equipment, and services as required to meet needs of various departments and clinics within the School of Dentistry.
• Combine orders to create bulk orders.
• Generate order receipts.
• Balance accounts within a cost center.
• Reconcile procard and order receipts.
• Accept supply delivery orders, ensure appropriate items are accounted for and deliver supplies and invoices to respective departments.
• Troubleshoot erroneous orders, ensure credits are carried through and passed on to the appropriate departments.
• Communicate with assigned departmental clientele and vendors regarding purchases.
• Research for new sources of supply; locate and contact vendors and suppliers; provide information on purchasing procedures.
• Create comparative fiscal reports for competing brands.
• Create and analyze financial reports (WorkDay and Procard).
• Create inventory and order reports.
• Monitor vendor performance as defined by contract provisions.
• Perform related duties as required.

MINIMUM QUALIFICATIONS:

Three years of experience providing administrative support in the area of fiscal and/or business management.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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