DPS - IOD - DPS Mutual Program Administrator - 1573 (00050621)
: TEXAS DEPARTMENT OF PUBLIC SAFETY
: Texas-Austin
:
AUSTIN HQ (MAIN)
5805 N LAMAR BLVD PO BOX 4087 AUSTIN TX 78773
Austin 78752
: Office and Administrative Support
: Regular
: Full-time Standard Hours Per Week: 40.00
: Yes, 5 % of the Time
State Job Code: 1573
Salary Admin Plan: B
Grade: 20
: 5,417.00 - 5,417.00 (Monthly)
: 1
: Non-exempt
: Jun 17, 2025, 5:30:05 PM
: Jul 2, 2025, 4:59:00 AM
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Performs highly complex (senior level) consultative services and technical assistance work with various programs in Human Resource Operation, e.g., A/P, DPS Mutual, DPS Flower Fund, Mandatory Drug Testing and the Special Ranger Program. Work involves planning, developing, and implementing major agency program(s) and providing consultative services and technical assistance to agency staff. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Program Administrator for DPS Mutual Association (DPS Mutual). Maintains registration, payments, and reconciliation of all accounts associated with DPS Mutual. Updates all DPS Mutual records timely and accordingly.
2. Meets with DPS Mutual board members including Deputy Directors and Division Chiefs. Composes meeting agendas, scripts, minutes and all other related duties. Serves as lead and subject matter expert for DPS Mutual System re-write. Conducts periodic internal audits and ensures accurate reports.
3. Collects, organizes, analyzes, and prepares materials in response to requests for DPS Mutual program information and reports.
4. Reviews and evaluates information to identify gaps in resources and recommends and implements improvements to resolve technical problems.
5. Obtains signature authority to issue payments from DPS Mutual and updates accounts.
6. Creates and submits annual DPS Mutual report to the Department of Insurance.
7. Program Administrator for DPS Flower Fund. Maintains all accounts associated with the Flower Fund. Writes checks and sends donations accordingly.
8. Assists with the Special Ranger program. Monitors compliance and maintains in-depth familiarity with Texas Commission on Law Enforcement (TCOLE) and DPS program requirements, laws, regulations, policies, forms, and procedures. Conducts interviews to determine compliance with TCOLE certification requirements. Conducts background investigations and ensures all applicants meet TCOLE commission eligibility.
9. Assists with the Mandatory Drug testing program. Generates weekly random list of employees for drug testing and related documents. Generates notifications/notifies appropriate supervisor regarding random drug test selection, provides related documents. Accesses 3rd party website(s) to generate chain of custody forms and download drug test results.
10. Receives and reconciles monthly invoice and submits invoice into CAPPS Financials for payment processing. May assist in developing policy and procedures.
11. Provides guidance to agency staff regarding the Drug-Free Workplace policy and provides assistance with Critical Incident and For Cause drug testing. May research policy and technical issues and assist in the implementation of program planning.
12. Attends work regularly and observes approved work hours in accordance with agency leave and attendance policies. Must be available after hours and weekends to issue payments to DPS Mutual members’ families. DPS Mutual makes every attempt to issue payments within 48 hours of death notification.
13. Perform other duties as assigned.
Education – High school diploma or equivalent is required. Graduation from an accredited two-year college or university with a major in Accounting, Business, Finance or related field is preferred.
Experience – Minimum one (1) year experience performing bookkeeping related duties to include recording/reconciling financial transactions, purchases, expenditures, receipts, and payments. Preparing financial reports, analysis of account activity, capital expenditures, or auditing financial records is preferred.
Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis. Note: Thirty (30) semester hours will be considered equivalent to one (1) year of education.
Licensure and/or Certification – Must possess a valid driver license from state of residence.
Regulatory Knowledge – Working knowledge of State Comptroller’s accounting policies and statements. Working knowledge of Federal and State laws (e.g., General Appropriations Act and Office of Management and Budget Circulars). Working knowledge or the ability to obtain a working knowledge of accounting principles and practices.
Technology – Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals. Ability in developing and evaluating written administrative policies and procedures; and to prepare reports.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety – Must be able to work in a safe manner at all times, complying with all safety standards and best practices, and avoiding shortcuts that have potentially adverse risks.
Schedule and/or Remote/Telecommuting work and/or Travel – Availability for after-hours and weekend work is required. This position has the ability to telecommute based on the needs of the division/agency.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
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