Texas State University

Posting Number 2025560

Posting/Functional Title Coordinator, Presidential Student Events and Projects

University Pay Plan Title Coord, Events & Publication

Location San Marcos

Department Office of Presidential Events & Projects

Recruitment Type Open Recruiting

Job Type Full-Time

Funding Source Permanent

Monthly Salary $4,596.00

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree
• Experience with event planning, coordination, and execution, including a demonstrated understanding of catered event details.
• One (1) or more years post-graduate, full-time experience in Higher Education, Student Affairs, or professional training and development.
• Proven experience developing and presenting educational or leadership content with a focus on clarity, engagement, and inspiration.
• Proficiency in using software and technology for program management, data analysis, communication, and basic graphic design (e.g. Microsoft 365, Canva, presentation software).
• Proven organizational and project management skills, with the ability to manage multiple initiatives simultaneously.
• Excellent proofreading and editing skills. Ability to write clear, concise, and grammatically correct correspondence and reports.
• Ability to prioritize workload, work as a team member, and be flexible when scheduling and planning to accommodate frequent interruptions.
• Ability to interact courteously and professionally with University faculty, staff, students, and all members of the community by written correspondence and in person.

Preferred Qualifications

• Experience with student engagement platforms, CRM systems, and other technology used to enhance communication and student organization management.
• Experience developing and implementing training and leadership programs for student organizations.
• Previous work and/or student experience at Texas State University.
• Experience building partnerships and collaborating across departments in a university setting.
• Knowledge of Texas State University’s policies and procedures.

Job Description

This coordinator role within the Office of Presidential Events and Projects is integral to the planning, coordination, and execution of events hosted by the University President, with a strong focus on student-centered events. This position also serves as the advisor to the Gold Star Society, Texas State’s presidential ambassador organization, fostering leadership development and mentoring student leaders. Responsibilities include Gold Star Society member engagement, training, and scheduling in support of presidential events and collaborating closely with student workers and graduate assistants. This position reports to the Executive Director of Presidential Events and Projects to provide high-level support for presidential projects, major university events, and other duties as assigned in support of the Office of the President.

Job Duties

Provide high-level support for presidential projects, major university events, and other duties as assigned in support of the Office of the President, including the following:

Gold Star Society Advisor

• Lead mentorship and leadership development initiatives for approximately 55 student members
• Oversee member communication, engagement, and attendance
• Plan and facilitate bi-weekly meetings
• Train, schedule, and manage student event volunteers

Presidential Events

• Lead planning, coordination, and execution of all Presidential Events for student groups, including outdoor, evening, and weekend events
• Collaborate on large-scale events and schedule Gold Star Society students as volunteers
• Supervise Gold Star Society students in assisting with guest hospitality in the President’s Suite during home football games
• Develop event themes and volunteer plans
• Propose menus, decorations, linens, floral/table décor, and entertainment
• Coordinate with vendors for services including catering, décor, and furnishings
• Collaborate on emergency plan development
• Oversee calendar, guest lists, invitations, and seating arrangements
• Manage communications with volunteers, guests, and staff
• Supervise student workers and graduate assistants in creating event materials
• Manage all aspects of food and beverage service for student events, ranging from coordinating with caterers to handling setup, service, and cleanup
• Oversee setup of linens, décor, and food/beverage service
• Handle parking, transportation, and post-event cleanup
• Develop ideas, provide feedback, and collect data to enhance future events
• Other independent or collaborative duties as needed to ensure events exceed guest expectations

Administrative Office Tasks

• Demonstrate professional written and verbal communication using discretion and tact
• Manage individual, team, and Gold Star Society email accounts
• Organize document management systems while maintaining records retention requirements
• Support office inventory management and organization
• Participate in training and collaborate with team to enhance skills and processes

Finance and Purchasing Responsibilities

• Manage event budgets and maintain detailed cost sheets
• Budget and track Gold Star Society expenditures
• Make purchasing recommendations for events, Gold Star Society, and office improvements
• Coordinate with the Executive Director and Administrative Assistant to review, submit, and track invoices

Additional Information to Applicants

Available to work nights and weekends as needed

Job Open Date 06/18/2025

Job Close Date (posting closes at midnight) 07/01/2025

Open Until Filled No

Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/52959

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