New York State Department of Transportation

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Region 5 anticipates filling a permanent Program Aide in the Regional Construction Group. A Program Aide performs a variety of substantive professional, technical and administrative duties under the supervision and guidance of professional staffing, agency specific programs, or in administrative areas such as finance, budgeting, or human resources.

Duties will include, but not limited to, the following:

• Purchase materials and supplies for the Regional Construction Office, The Technical Services Laboratory and field offices in accordance with OGS and OSC procedures. Use of SFS, reconcile invoices with charges, create purchase orders as needed
• Develop, maintain and update databases as required for specific programs
• Prepare postings and source candidates for job vacancies for permanent positions and seasonal TCI positions.
• Coordinate regional group winter assignment requests with construction supervisors and prepare employee winter assignment notices
• Provide support to Construction Environmental Coordinator and for the Construction Safety Coordinator, which includes distributing Work Zone Review Reports, scheduling hearing tests, and sending appointment notifications to staff.
• Serve as Construction Group’s liaison with the Regional Administrative Services Group and the Main Office Employee Relations Bureau.
• Track evaluations of all construction employees

Responsibilities may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are 3 years of experience performing clerical, keyboarding, or paraprofessional work in an office environment. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional comments regarding the vacancy. Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

• Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.