University of Maryland Baltimore

The University of Maryland School of Medicine, Department of Diagnostic Radiology and Nuclear Medicine has an exciting opportunity to serve as a Contracts and Grants Coordinator or Specialist for a dynamic and expanding research department. This position requires an individual who is a self-starter, resourceful, and can anticipate “next steps.” The successful candidate will be able to accomplish this, in part, by having a positive attitude, excellent interpersonal and communication skills, being detail-oriented, and being able to plan, organize, prioritize, and execute complicated and continuing assignments.

This position has direct reporting to the Senior Program Administrator. This position is eligible for partial telework. The candidate selected will be expected to function as part of the department’s administrative team to provide the highest possible support to investigators. A regular on-campus presence is expected.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

PRIMARY DUTIES

Coordinator, Contracts and Grants

• Adheres to and understands policy and annual project plan as described by advance team members. Maintains an understanding of the portfolio planning and development.
• Follows prescribed application steps to collect and provide principal investigator all application forms and assist in final preparation of grants and contracts applications or proposal. Reviews terms and conditions of simple grant/contract and seek clarifying questions as necessary. Develops and prepares close out checklist for faculty and staff based on terms and conditions of an award.
• Maintains and ensures comprehension of current Federal, State, and sponsors guidelines and requirements. Assists in development of guidelines or contract applications or proposals. Review RFA for administrative requirements.
• Obtains approval from principal investigator (PI) and accurately enters requisition requests into financial system. Maintains sponsored program systems are in line with Notice of Awards and Sub Awards. Ensures all results are completed and submitted to sponsor under prescribed timelines and deadlines. Tracks and follows up for the completion of purchase order for subcontract.
• Acts as point of contact and advises PI on all financial transactions, such as travel, purchasing, or subcontracting. Provides current and historical budget data to project expenditures.
• Develops relationships with UMB parties, sponsors, and sub-contractors to ensure the contract or grant short- and long-term goals are met.
• Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
• Performs other duties as assigned.

Specialist, Contracts and Grants

• Provides contract and grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents.
• Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria.
• Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information.
• Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.
• Acts as point of contact and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
• Navigates the Subcontract process through University systems, and provides groundwork to partners to ensure partnership is in compliance with University standards.
• Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure.
• Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.
• Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.
• Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
• Acts as point of contact and advises PI on all financial transactions, such as travel, purchasing, or subcontracting.
• Interprets and applies Federal, State, and sponsor guidelines and requirements.
• Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.
• Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
• Performs other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Coordinator, Contracts and Grants

Education: Bachelor's degree

Experience: One (1) year of directly related accounting, budget, contract, grant, or research administration or coordination

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Financial disclosure reporting required by State of Maryland Ethics Commission.

Related experience may be substituted for education.

Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience.

Specialist, Contracts and Grants

Education: Bachelor's degree

Experience: Three (3) years of accounting, budget, contract, grant, or research administration experience.

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Financial disclosure reporting required by State of Maryland Ethics Commission.

Related experience may be substituted for education.

Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience.

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE: $59,000 - $66,000 per year for Coordinator / $77,000 - $86,000 per year for Specialist (Commensurate with education and experience)

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

Reg or CII Exempt Staff - E1433E Exempt Regular Full-Time

Shift

Day Job Yes

Organization

School of Medicine - Diagnostic Radiology

Job Posting

Jun 16, 2025

Unposting Date

Jul 1, 2025, 3:59:00 AM

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