Analog Devices

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possible™. Learn more at www.analog.com and on LinkedIn and Twitter (X).

Job Summary:

We are looking for a highly organized and proactive Administrative Support Coordinator to ensure the smooth operation of our office. This role is essential in managing office facilities, supporting procurement processes, and providing key administrative assistance across departments. The ideal candidate will possess strong attention to detail, excellent communication skills, and the ability to multitask in a dynamic environment.

Key Responsibilities:

1. Office & Facilities Management

• Oversee office maintenance and ensure all equipment and facilities are functioning properly.
• Coordinate with vendors and service providers for office repairs, cleaning, and other facility-related needs.
• Monitor and restock office supplies and equipment to ensure availability at all times.
• Manage the inventory of office assets and equipment, and track usage and movement.
• Manage and maintain a clean, safe, and efficient office environment.

2. Financial & Procurement Support

• Handle petty cash and maintain accurate records of cash expenses.
• Process regular and irregular office-related expenses in a timely manner.
• Assist with procurement-related tasks including sourcing, purchase order processing, and vendor management.
• Follow up with vendors on invoices, deliveries, and service timelines.
• Work closely with the finance team to reconcile invoices and support monthly expense reporting.

3. Administrative Duties

• Answer and direct phone calls, emails, and other correspondence to the appropriate departments or individuals.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Support planning and execution of company events, team meetings, and workshops.
• Maintain well-organized filing systems, both digital and physical, to ensure easy retrieval of documents.

4. HR & Employee Support

• Assist with onboarding new employees, including preparing workstations, arranging access cards, and conducting office orientation.

Qualifications:

• 2+ years of experience in administrative support, office management, or a similar role
• Strong organizational and time-management skills
• Excellent interpersonal and communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint
• Ability to handle confidential information with discretion.
• Fluent in English (both written and spoken)

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

Job Req Type: Experienced

Required Travel: No

Shift Type: 1st Shift/Days