Sacramento Municipal Utility District

Minimum Pay Rate: $81,244.80

Maximum Pay Rate: $107,577.60

Civil Service Status: Civil Service

Apply by Date: 06/27/2025

Posting Type: Open

This job posting is to fill a current full-time permanent vacancy. You need to clearly exhibit on your resume that you have the necessary knowledge, skills, and experience outlined in the minimum qualifications provided in this posting.

Please Note: A cover letter is required as part of this application process.

This role will be rewarding to someone who:

• Is organized and detail-oriented.
• Can gain an understanding of director priorities, be proactive to identify and solve problems, manage competing priorities, and remain calm under pressure.
• Enjoys working independently and self-directing work. Possesses strong customer service skills, is responsive, and acts with urgency to execute time-sensitive work.
• Has excellent communication and interpersonal skills, including ability to communicate on behalf of their director with tact and professionalism.
• Can effectively prioritize tasks and manage time in a busy environment.
• Brings a positive attitude to work each day.

Purpose

Reporting directly to senior management, provides administrative and analytical support, conducts scheduling duties, serves as a liaison to the director, and oversees special projects related to the activities and operations of an assigned department; all with a high level of professionalism and in a manner that reflects positively on the organization.

Nature and Scope

This is an advanced journey level administrative support classification. Employees in this role work independently within a broad framework of policies and procedures. This job requires extensive staff, public, and organization contact requiring a high degree of tact, diplomacy, confidentiality, and independent judgment.

Duties and Responsibilities

• Provides administrative, analytical, and technical support to assigned department/director. Researches, drafts, and prepares various written materials including correspondence, memoranda, draft and final versions of departmental directives or procedures, and reports.
• Prepares and maintains calendars, including the scheduling of appointments and meetings; coordinates meeting room and material set-up, including audio-visual and catering requirements; negotiates contracts for outside facilities.
• Enhances department efficiency through consistently informing management of changes to SMUD policies, regulations and programs; prepares and ensures accuracy of departmental administrative and analytical information in report and/or presentation format to ensure the information is accurate and appropriate for the intended audience.
• Provides support in budget preparation and administration to ensure the department operates within budget and complies with SMUD policies, procedures and quality standards.
• Works with other department staff in developing and forecasting unit requirements for services; arranges and coordinators delivery of services; monitors service level agreements; serves as departmental representative to support unit projects; explains complicated or unusual issues to management.
• Coordinates and participates in the timely completion of analytical and administrative tasks and activities to ensure efficient department organization and function and responsiveness to SMUD and external policies, regulations and requests for information.
• Supports the overall achievement and completion of department projects; assists in planning, reviewing and conducting work activities and researching required project information associated with department internal/external projects in accordance with established task objectives and schedule as outlined in the project plan/contract.
• Assists the department director in preparing and administering department action plans, business plans, short- and long-term goal statements, correspondences, reports, and performance targets and metrics.
• Performs other related duties as needed to include working outside of typical business hours when necessary.

Required Education

• High school diploma or equivalent

Required Experience Qualifications

• At least one (1+) year of experience in an administrative position performing complex administrative work, including interpreting and communicating rules and regulations, report writing, and research and analysis in a collaborative team environment. Bachelor’s degree in business administration, communication or related field may substitute for one year of experience.

Knowledge Of

Fundamentals and practices of administrative and/or technical functions to which assigned, and of intermediate analytical research and project coordination; Modern office equipment, methods, procedures, and computer hardware and software; Techniques and fundamentals of effective interpersonal communication; Fundamentals and methods of business letter and report writing; General functions and objectives of municipal government; Research methods and techniques; Computer software, including word processing, data base, spreadsheet and accounting applications.

Skills To

Handle confidential information appropriately, identify sensitive issues and exercise diplomacy and tact; Collaborate and communicate effectively, tactfully and clearly in writing and verbally; Perform a wide range of highly responsible and complex administrative support functions with speed and accuracy; Conduct detailed and thorough research utilizing a variety resources; Interpret and apply policies, procedures, standards, and requirements; Read and understand complex and/or technical data; Compile and prepare technical, statistical, and/or analytical reports and presentations; Assess problems, situations or documents and make recommendations for resolution; Interpret, clarify, understand, and assess verbal/written information and ideas; Work cooperatively with diverse personalities in a team-oriented environment; Utilize applicable hardware, software and business office equipment.

Desirable Qualifications

• Over five (5+) years' experience in performing complex administrative work.
• Highly skilled using and troubleshooting Microsoft programs, including Outlook, Word, Excel, PowerPoint and SharePoint.
• Associate degree in Business, Communications, or related field, or comparable work experience.
• Personal interest in environmental, safety, or real estate work.

Physical Requirements

Applicants must be able to perform the essential job functions with or without a reasonable accommodation.

Sacramento Municipal Utility District (SMUD) - Who We Are

As the nation's sixth-largest community-owned electric service provider, we're proud of our reputation as one of the best places to work in Sacramento. Our employees tell us in our engagement surveys they're "Happy, satisfied and engaged" which helps create a workplace that best serves our customers. Sacramento was named as the 2nd happiest place to work in America by Forbes Magazine. Lake Tahoe, San Francisco and the world-renowned Napa Valley are within easy driving distance of our locations.

Our Commitment to Diversity & Inclusion

SMUD celebrates diversity, and inspires an inclusive culture based on trust and respect to create belonging and connection among our employees, customers, and communities. By working together, we are powering positive, equitable opportunities for all. We aspire to be a workplace where you can be yourself, achieve your best, and thrive together.

An example of our commitment to Diversity, Equity, Inclusion, and Belonging is when SMUD signed the California Equal Pay Pledge in 2020. This requires equal pay for employees who perform “substantially similar work,” when viewed as a composite of skill, effort, and responsibility at the time those employees started within that classification. As such, initial hiring salary range is not subject to negotiation and salaries will vary over time based on performance.

SMUD is proud to be an equal opportunity employer. We do not discriminate in employment decisions on the basis of race, color, religion, gender (including pregnancy), national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, veteran status, or any other applicable legally protected characteristic. All employment decisions are made on the basis of individual qualifications, merit, and business needs and interests.

Why Sacramento, California?

The capitol of California, Sacramento is the state's sixth-largest city, and the 35th largest in the U.S. Local universities include California State University, University of the Pacific's McGeorge School of Law, and the University of California, Davis and several competitive community colleges. The UC Davis Medical Center, a world-renowned research hospital, is one of more than a dozen hospitals and shared services centers in the Sacramento region. Part of the agriculturally-rich Central Valley, Sacramento is at the forefront of the farm-to-fork food movement. Northern California is home to some of the country's top technology companies, including Google and LinkedIn, and a multitude of startups in many industries. Sacramento is home to the NBA Kings, the River Cats (AAA baseball), the Republic FC (soccer) and the San Francisco Giants, NBA Warriors and NFL 49er's aren't far away. Sacramento offers an affluent liberal arts community with Broadway, Mondavi Center, Crocker Museum and summer musical theater to name a few.

Hybrid Work

This position will be required to work onsite one or more days a week on a regular basis; sometimes more or less, depending on the work and, at any of our SMUD locations. SMUD takes pride in powering the Sacramento region community where we live and work. We value the strong working relationships we develop with our colleagues. Our approach to remote work will continue to evolve. Please be aware that should SMUD’s business needs change, emergencies occur, or various other reasons arise, you may be required to report onsite on a part-time or full-time basis.

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