Requisition No: 854995

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003247

Pay Plan: Career Service

Position Number: 48003247

Salary: $50,000 - $55,000

Posting Closing Date: 06/15/2025

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Florida Department of Education

Division of Career and Adult Education

Bureau of Grants Administration and Compliance

Office of Farmworker Career Development Program

Location: Tampa

Program Specialist IV – DOE (CS)

Salary Range: $50,000 – $55,000

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Aura Esterling, 850-245-9031

JOB DESCRIPTION:

This position is responsible for assisting with efforts toward the development of grant applications and the implementation of projects administered by the Farmworker Career Development Program (FCDP) Section. This position assists the Senior Educational Program Director in acting for the Department of Education in fulfilling technical responsibilities associated with managing and monitoring the National Farmworker Jobs Program (NFJP) administered by the U. S. Department of Labor under the authority of Workforce Innovation and Opportunity Act (WIOA) Title I, Section 167. This position will also be responsible for conducting US DOL/ETA required on-site program and fiscal monitoring of FCDP sub-grantees in accordance with federal and state expenditure guidelines and providing technical assistance and guidance to sub-grantees as it relates to the accurate submission of monthly grant data through an Excel-based reporting system. This position is responsible for generating required quarterly program and fiscal reports to the U.S. Department of Labor, the submission of financial expenditure data to the FDOE Comptroller’s office, and acts as the office point of contact for coordinating contractor activities and deliverables as they relate to the overall implementation of tracking and report generation systems associated with Farmworker Career Development Program. This position will assist the State Director with in-depth data analysis, pre-apprenticeship implementation, and develop partnerships with CareerSource Florida through the state.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
• The employee must interact courteously with others.
• The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• Provides support as needed in the design, implementation and management of state-of-the-art MIS systems.
• Coordinates Workforce Innovation and Opportunity Act, Title I, Section 167, data collection, tracking and report generation system that ensures program accountability and manages the state electronic DOE 599 submission process.
• Reviews data collection forms and develops regular reports on programmatic performance and adherence to reporting requirements.
• Prepares quarterly program and fiscal reports for submission to the U.S. Department of Labor.
• Prepares and submits quarterly database file to the designated U.S. Department of Labor contractor.
• Submits quarterly program and fiscal reports to the U.S. Department of Labor.
• Provide leadership to the FCDP staff in the absence of the State Director.
• Serve as the lead person to design and implement the Migrant Farmworker Registered Pre-Apprenticeship Program.
• Provides technical assistance and professional development to Workforce Innovation and Opportunity Act, Title I, Section 167 funded projects to ensure that they meet federal reporting guidelines.
• Reviews and analyzes program and fiscal plans submitted by projects to ensure agreement with statewide plan and budget.
• Conducts required on-site program and fiscal monitoring and evaluates the quantitative and qualitative progress of projects toward annual goals.
• Provides appropriate technical assistance to assure correction of deficiencies relative to client level data collection and reporting.
• Serves as Contract Manager and Security Officer for the Farmworker Career Development Program participation in the SUNTAX tax wage system.
• Submits requests for SUNTAX access or deletion of access to the Agency for Workforce Innovation (AWI).
• Prepares sample database and submits data validation reports to the U.S. Department of Labor.
• Develops and delivers staff development activities to project staff relative to MIS responsibilities.
• Assist with the implementation of all required Workforce Innovation and Opportunity Act (WIOA) new performance indicators and database management of the Employ Florida system.
• Responsible for ensuring that sub-grantees comply with state office policies regarding Local Advisory Councils.
• Prepare and present professional development and outreach presentations to appropriate stakeholder audiences.
• Develop and write FCDP Requests for Applications and Request for Proposals per FL DOE, US DOL and FCDP guidelines.
• Writes, develops and coordinates activities relating to WIOA Title I, Section 167 adult grant application to the U.S. Department of Labor, as well as applications for funding to other sources.
• Assists with project compliance monitoring.
• Assists with development of annual project application guidelines, including developing program planning and rating criteria.
• Coordinates external monitoring review of annual WIOA Section 167 project applications.
• Assists with the development of measures and standards, and evaluates project performance
• Assists with development of corrective action memorandum for non-compliance and/or poor performance.
• Reviews and negotiates project funding requests.
• Review project grant application, project awards notifications and budget amendments for final processing by Grants Management.
• Designs, implements and delivers staff development training to project staff on pertinent WIOA Section 167 issues including such items as testing and assessment, case management, and counseling.
• Provides orientation, in-service, technical assistance and resource mobilization to project staff.
• Assists with efforts to strengthen linkages between WIOA Section 167 projects and Regional Workforce Development Boards (RWDB's).
• Represents the Section and the Department of Education by participating in local, state, and national meetings, workgroups, conferences concerning farmworkers and their families including the Association of Farmworker Opportunity Programs and other pertinent entities.
• Is the program contact for My Florida Market Place (MFMP).
• Conducts yearly fiscal desk-monitoring reviews.
• Develops yearly FCDP budget for the USDOL-ETA NFJP grant.
• Performs other related work as assigned.
• Attendance is an essential function of this position.

WHO WE’RE LOOKING FOR:

The ideal incumbent has a working knowledge and understanding of state rules and regulations regarding personnel management. Someone who excels in working under tight timeframes with competing deadlines. Organizational skills and the ability to multitask are key to completing the duties and responsibilities of this position. Since this position travels and presents at conferences as well as provides training on a needed basis, the prospective applicant needs to be able to travel and is comfortable presenting to people and training new staff.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education: FCCM

• Two to four years of professional experience in (grants management and development).
• Ability to communicate effectively including verbal and written communication.
• Experience in creating and conducting budgets.
• Experience with project management.
• Ability to provide work samples of writing skills for grammar, editing and communication review upon request.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who meet both the professional and educational experience.
• Applicants who have direct experience in/with (grants management and development).
• Applicants who complete application information and hire requirements listed in the advertisement to completion.

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University in Education or;
• A master’s degree from an accredited college or university.

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+

(health, life, dental, vision, and other supplemental option)

• Retirement plan options, including employer contributions (www.myfrs.com)
• Nine paid holidays and a Personal Holiday each year
• Annual and Sick Leave Benefits
• Student Loan Forgiveness Program (Eligibility required)
• Flexible Spending Accounts
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Ongoing comprehensive training provided
• Career Growth
• Highly skilled, professional environment
• Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• We care about the success of our employees.
• We care about the success of our clients.
• We are always improving our technology, our tools, our customer’s experiences and ourselves.
• A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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