First Bank

Job Title: Purchasing Assistant

Reports to: Purchasing Manager

Salary range: $45k - $55k base annual salary

Monthly and quarterly incentive pay

FLSA: Salary, Non Exempt

Pratt Paper NY, Inc. located in Staten Island, NY is searching for a Purchasing Assistant who will be responsible for completing various tasks in the Purchasing Department, usually clerical in nature, related to the inward movement of goods and supplies.

JOB RESPONSIBILITIES:

• Type purchase orders in SAP and IMAINT system.
• File purchase orders.
• Scan and send purchase orders via email.
• Review and attach order acknowledgments.
• Expedite orders by contacting vendor via email or phone.
• Update order past due report in Excel.
• Contact vendors for pricing via email or phone.
• Compare and attach packing slip to PO.
• If any receipt differences, contact vendor to resolve.
• Assist accounting if invoice discrepancies.
• Receive goods into the SAP/IMAINT computer system which creates label for part.
• Provide daily receiving report in Excel.
• Assist in set up of new vendors via Pratt Workflow system.
• Obtain updated Certificate of Insurance for Subcontractor/Service vendors.
• Keep undated accurate Certificate of Insurance files and spreadsheet.
• Contact Warehouse Supervisor when goods are arriving via phone/walkie talkie.
• Ability to perform physical inventory counts on spare parts.
• Comply with company policies and procedures.
• Additional duties as assigned by management.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

Employee is regularly required to walk, communicate and listen. The employee is frequently required to work while standing, have good manual dexterity, and reach or lift with their legs, arms and hands. The employee is occasionally required to work behind a desk. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds safely. The position requires the employee to have good vision and ability to notice small details.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.

While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving machinery, and fumes or airborne particles associated with the box-making process. The noise level in the work environment is usually loud.

PERFORMANCE MEASUREMENTS

The performance of the Purchasing Manager will be measured as follows:

Operating standards - The employee will need to meet or exceed the Operating Standards set in the areas of quality, cost, safety, planning, customer satisfactions, supervision, efficiency, and productivity. Such standards will be set annually and communicated to the manager.

Personal growth - Each year there will be professional goals developed and agreed to by the manager and supervisor.

Employee relations – The employee will be evaluated regarding his/her behaviors associated with

appropriate human interaction, respect, and communication.

Creativity – This will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas.