Booking Holdings

Booking Holdings (NASDAQ: BKNG) is the world's leading provider of online travel and related services, provided to consumers and local partners in more than 220 countries and territories through five primary consumer-facing brands: Booking.com, Priceline, Agoda, KAYAK and OpenTable. The mission of Booking Holdings is to make it easier for everyone to experience the world. For more information, visit BookingHoldings.com and follow us on X (formerly known as Twitter) @BookingHoldings.

This role is eligible for our hybrid work model: Two days in-office.

We are seeking a highly organized and strategic professional to deliver high-impact support to senior leaders. This role combines business partnership and operational excellence, ensuring seamless administrative support, streamlined calendar and travel coordination, and efficient expense, vendor, and budget management.

The ideal candidate brings at least 7 years of progressively responsible administrative or business support experience, with a background supporting C-level executives and leading high-performing teams. Success in this role requires exceptional organizational skills, a people-oriented approach, strong stakeholder management, proficiency in Google Workspace, Investor Relations CRM systems, and Concur, and the ability to independently troubleshoot and solve problems in a dynamic, fast-paced environment.

This role will report into our SVP, FP&A, and provide additional administrative support to our SVP, Treasurer, and SVP, Chief Communications Officer.

In this role, you will get to:

Business Partnership and Team Enablement:

• Facilitate seamless information flow by communicating updates to leaders' teams, organizing meetings (agendas, minutes, action items), and coordinating team events/offsites.
• Manage the Investor Relations (IR) inbox by functioning as the primary point of contact for investor and sell-side inquiries, ensuring timely responses.
• Maintain the investor CRM system (IR Insights; Irwin) to track investor meetings for better insights and targeting.
• Support local / office services, including stocking the kitchen, being on-site for office vendors or visitors, and working with other ABPs and EBPs to ensure coverage

Calendar Management:

• Proactively manage leaders' complex calendars with meticulous attention to detail, ensuring each leader has agendas and pre-reads, while also making informed decisions on their behalf regarding scheduling conflicts and prioritizing commitments
• Manage the IR calendar, which includes scheduling earnings preparations with key executives, ensuring timely completion of pre-earnings deliverables, and coordinating meetings between IR and brand experts for script and Q&A preparation
• Schedule and manage logistics for IR events (conferences, roadshows, investor meetings), sell-side analyst meetings, and shareholder engagement calls (including travel, venues, materials), ensuring seamless execution and communication

Travel Booking & Travel Itinerary:

• Book and manage end-to-end travel arrangements for Leaders through the Company's internal travel team, including itineraries, visas, and necessary assistance.

Expense Submission & Management:

• Prepare and submit accurate expense claims in Concur on behalf of Leaders, and review/approve/decline direct reports' claims, providing guidance and coaching as needed, in accordance with the Company’s Travel & Expense policy

Invoice Processing & Vendor Management:

• Process invoices (in Concur) in a timely and efficient manner on behalf of the team(s).

What you have:

• A minimum of 7 years of progressive, relevant experience (e.g., administration, business support, executive or administrative assistant)
• Previous experience supporting senior executives, ideally multiple concurrently. Previous experience supporting Investor Relations, including CRM systems, preferred
• Previous experience in event/team meeting planning
• Strong stakeholder management, communication, organizational, and proactive problem-solving skills
• Ability to thrive in a dynamic environment, with attention to detail, adaptability collaboration with colleagues
• Proficiency in common administrative and productivity tools, including Google Workspace and Concur,
• Required to work on-site 2 days per week, with flexibility to travel to the NY office on an as-needed basis
• Available to offer support outside of normal business hours and travel internationally, as required

Our Commitment to Diversity

Through the Booking Holdings brands, we help our customers reach all corners of the earth. Our ability to provide great service rests on how well we understand our diverse customer base, which is why having a diverse team is so important to us. We bring together employees from all walks of life and we are proud to provide the kind of inclusive environment that stimulates innovation, creativity and collaboration.

There are a variety of job related factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. In addition to a competitive base salary, roles are eligible to be considered for an annual bonus and equity grant.

The base salary range for Connecticut and the NYC-metro area is $99,000-$121,000.

We are proud to offer a comprehensive benefits program designed to keep you and your family healthy, plan for the future and make the most out of life. For a glimpse of our benefits offerings, please see here. In addition to competitive health and wellness benefits, we currently offer other perks to eligible employees, such as: tuition reimbursement, fitness reimbursement, discounts, and more!

If this role resonates with you, we encourage you to click the "apply" button!

EEO Statement:

Booking Holdings is an equal opportunity employer in accordance with all applicable federal, state and local laws. We ensure equal employment opportunity to all employees and applicants without discrimination or harassment based on race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, or local law.

Booking Holdings also extends this policy to every phase of the employment process including, but not limited to, recruitment, selection, placement, transfer, training and development, position elimination, restructure, promotion, compensation, benefits, layoffs, termination, and all other conditions or privileges of employment. Booking Holdings and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need reasonable accommodation in order to search for a job opening or apply for a position, please email reasonableaccommodation@bookingholdings.com with your request. M/F/V/D/S

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