Vaco

Position Overview

We are partnering with our client in the construction industry to identify an experienced Office Administrator who will serve as the backbone of daily operations. This role offers the opportunity to work in a collaborative environment where your organizational skills and attention to detail will directly contribute to the company's continued success.

Key Responsibilities

• Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries appropriately
• Coordinate and schedule meetings, appointments, and conference room bookings
• Maintain filing systems, both physical and digital, ensuring accurate record keeping and easy retrieval
• Process incoming and outgoing mail, packages, and deliveries
• Assist with travel arrangements and expense report processing
• Support HR functions including maintaining personnel files and assisting with onboarding procedures
• Prepare correspondence, reports, and presentations using Microsoft Office Suite
• Monitor and order office supplies, maintaining adequate inventory levels
• Coordinate with vendors and service providers for office maintenance and equipment needs
• Provide general administrative support to various departments as needed
• Handle confidential information with discretion and professionalism

Required Qualifications

• Minimum of 2 years of office administration or related administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational abilities with keen attention to detail
• Ability to multitask effectively in a fast-paced environment
• Professional demeanor with strong interpersonal skills
• High school diploma or equivalent required

Preferred Qualifications

• Associate's degree or relevant certification preferred
• Experience with database management systems
• Previous experience in a similar industry
• Bilingual capabilities