Oklahoma State University

Campus

OSU-Stillwater

Contact Name & Email

Shawna Goodwin, shawna.goodwin@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with an hour lunch. May have some evenings and weekends depending on projects/events.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$20.00 - $25.50

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Executive Administrative Assistant serves as a vital member of the Office of the Vice President for Student Affairs, playing an essential role in ensuring the office operates smoothly and efficiently. This position contributes directly to the success and productivity of the office by providing high-level administrative support across a broad range of responsibilities.

The role demands exceptional organizational abilities, keen attention to detail, and strong foresight in anticipating needs. The ideal candidate will demonstrate initiative, work independently with minimal supervision, and consistently uphold a high level of professionalism and confidentiality. As a key member of the leadership team, the Executive Administrative Assistant is instrumental in supporting strategic goals and fostering a collaborative and effective office environment.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 5 years of executive or comparable support experience. Post-secondary education may substitute for years of required experience.
• Certifications, Registrations, and/or Licenses: Complete Ambassador Program within two years. Complete Leadership Program within four years.
• Skills, Proficiencies, and/or Knowledge:
• Demonstrated ability to handle sensitive and confidential information with the highest level of discretion. Proven organizational and time management skills, with the capacity to efficiently manage both individual tasks and overall office operations. Exceptional attention to detail and a commitment to accuracy in all work. Strong interpersonal skills, with the ability to communicate and collaborate effectively with a diverse range of staff, faculty, students, parents, and external contacts.
• Flexibility to adapt to shifting priorities and navigate unexpected challenges with professionalism and composure. Maintains objectivity, integrity, and a high standard of ethical conduct. Brings enthusiasm, energy, and a positive, solution-oriented attitude to the role. Treats all individuals with respect and goodwill, fostering a welcoming and supportive environment. Known for being helpful, approachable, and cooperative in all interactions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs. Excellent written and verbal communication abilities.

Preferred Qualifications

• Bachelor's
• Skills, Proficiencies, and/or Knowledge:
• Demonstrated ability to handle sensitive and confidential information with the highest level of discretion. Proven organizational and time management skills, with the capacity to efficiently manage both individual tasks and overall office operations. Exceptional attention to detail and a commitment to accuracy in all work. Strong interpersonal skills, with the ability to communicate and collaborate effectively with a diverse range of staff, faculty, students, parents, and external contacts.
• Flexibility to adapt to shifting priorities and navigate unexpected challenges with professionalism and composure. Maintains objectivity, integrity, and a high standard of ethical conduct. Brings enthusiasm, energy, and a positive, solution-oriented attitude to the role. Treats all individuals with respect and goodwill, fostering a welcoming and supportive environment. Known for being helpful, approachable, and cooperative in all interactions.
• Basic understanding of Slate and Banner systems. Extensive knowledge of OSU policies and procedures. Experience with Oklahoma State University systems, such as Banner, AIRS, PCard, and OK Corral.