Scheduled Hours

37.5

Position Summary

The Advancement Coordinator, Community Fundraising is critical to the success of the Community Fundraising Program for Siteman Cancer Center and WashU Medicine, serving as the touchpoint for a broad range of daily activities, projects and initiatives. This position requires great discretion in communicating with donors, vendors, and staff along with Siteman and School of Medicine leaders and faculty.

Position responsibilities include high-level project management support for the program, in-depth technology usage, as well as internal and external relationship development and management. The Advancement Coordinator effectively increases the Community Fundraising team’s ability to focus time and resources on fundraising.

Job Description

Primary Duties & Responsibilities:

Project Management and Donor Relations

• Serve as primary liaison to external constituents seeking initial information about the Community Fundraising Program and tracking inquiries as needed. Ensure prospective community fundraising partners are connected with the correct director.
• Assist with vetting and approving new event fundraising pages and submissions through the program’s peer-to-peer platform.
• Facilitate stewardship touchpoints including managing the annual recognition plan for Siteman’s community fundraising event partners in order to assist with retention efforts.
• Manage acknowledgement process, event organization, and promotional item mailings with support from department Administrative Assistant.
• In partnership with the directors, provide support with the planning and execution of Siteman and School of Medicine community fundraising donor engagement activities and other calls to action. These activities may include but are not limited to: community event and marketing best practice lunch and learns, development of collateral materials per event segment, and targeted e-communications.

Administrative Support

• Serves as the overall administrative support for the community fundraising program, including program data management, ARCH input, event calendar updates, gift tracking and reporting, expense processing, and general office support.
• Serves as the primary assistant to two directors including management of calendars, telephone support, filing, scheduling meetings, and word processing.
• Manages the community fundraising program expense process for the Siteman Cancer Center WUSM budget and Med UA budget.

Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Some nights and weekends as needed
• Ability to travel to and from other campuses

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Ability to develop an in-depth understanding of the partnership that exists between Siteman Cancer Center, Washington University and Barnes-Jewish Hospital.
• Appreciation of the importance of special projects.
• Exceptional interpersonal skills; demonstrated ability to build relationships with volunteers and donors.
• Knowledge of institutional advancement/development, event planning, donor relations, and stewardship.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Business Interactions, Communication, Confidentiality, Database Software, Deadline Management, Detail-Oriented, Donor Relations, English Grammar, Event Planning, Goal-Oriented, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Optimistic Attitude, Professional Etiquette, Professional Integrity, Qualtrics, Relationship Networking, Social Interaction, Sound Judgment, Special Projects, Telephone Communications, Time Management, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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