Yeshiva University

Position Summary:

The Ferkauf Graduate School of Psychology is seeking a Director of Operations & Administration who will be responsible for the administrative operations for the School.

Position Responsibilities:

Human Resources & Payroll

• Oversee the full life cycle of hiring for all employee types, including faculty, adjuncts, students, temporary staff, and casual workers.
• Create and manage PageUp requisitions, ensure timely submission of pre-hire documentation, and collaborate with Human Resources to establish appropriate compensation and hiring rationales.
• Monitor employment status each semester to determine continuation or termination.
• Coordinate the submission and tracking of EPAFs.
• Partner with the Dean and Associate Dean to manage faculty recruitment and annual reappointments; liaise with the Provost’s Office for documentation related to secondary appointments and faculty overloads.
• Ensure timely collection and submission of all payroll documentation, including back-pay requests as needed.
• Review and approve timecards for bi-weekly, and student employees.

Procurement & Accounts Payable

• Act as primary liaison for vendor coordination and payment processing, including onboarding of new vendors through the Purchasing Office.
• Conduct comparative pricing analysis to support cost-effective purchasing decisions; place orders using Maccabuy and follow up with approvers to ensure order completion.
• Review and approve purchase requests submitted by faculty and staff.
• Facilitate timely payments and reimbursements by adhering to Accounts Payable protocols, tracking payment statuses, and resolving issues related to delayed or missing checks.
• Draft and route vendor contracts for legal review and act as the main point of contact between vendors and the legal department.

Budget & Finance

• Collaborate with Budget and Finance offices to develop annual budgets for all Ferkauf programs at both the department and program levels.
• Monitor budget activity weekly to ensure appropriate spend rates and identify potential variances.
• Allocate funding sources for a wide range of transactions including internal payments, external vendors, new hires, one-time payments, and interdepartmental charges.
• Provide timely and accurate financial reports to the Dean’s Office.
• Approve monthly PCard transactions and ensure compliance with institutional purchasing policies.

Continuing Education Programs

• Facilitate hiring and payment of individuals conducting workshops, continuing education (CE) programs, guest lectures, and conferences at Ferkauf.
• Manage CE programing at Ferkauf, including overseeing the scheduling of speakers, participant registration, and awarding of certificates of program completion.
• Work with Dean’s office staff to organize workshops and conferences hosted by Ferkauf.

Experience & Education Background:

• 5+ years experience in higher education administration
• Master's degree preferred

Skills & Competencies:

• Exceptional organizational skills, with the ability to structure tasks, manage competing priorities, and maintain efficiency in a fast-paced environment.
• Strong multitasking abilities, capable of handling multiple projects and deadlines simultaneously.
• Excellent time management, ensuring timely completion of tasks while maintaining a high level of quality and responsiveness.
• Attention to detail, with a commitment to accuracy in all aspects of work, from documentation to communication.

Salary Range:

$118,000-$118,000

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community—students, faculty, staff, alumni, and friends—are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.