Rutgers University

Recruitment/Posting Title Program Assistant - Casual

Posting Number 25TM0241

Department Prof Sci Masters

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Assistant – Casual for the Professional Science Master’s Program.

Among the key duties of the position are the following:

• Provides administrative and confidential support to the Master of Business Science’s program faculty and staff.
• Collects data and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
• Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development workshops, networking events, alumni events, etc.
• Designs surveys using Qualtrics, analyzing the results and presenting in various formats.
• Revises/designs presentation materials using MS PPT, and videos using Zoom or PowToon.
• Co-facilitates/co-manages alumni relations.
• Co-manages Graduway Platform in support of the PSM team.
• Co-strategizes the Alumni marketing.
• Handles confidential documents.
• Performs other duties as assigned.

FLSA Nonexempt

Salary Details $17.00 - $25.00/hourly

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Part Time

Working Hours (per week) up to 19.5

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Payroll Designation PeopleSoft

Terms of Appointment Temporary Staff Appointment - Hourly

Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Two (2) years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Comfortability with working with and learning new technology (Graduway, Salesforce, Navigate, Qooper, etc.).
• Ability to work independently and as a team player.
• Organizational skills, professionalism, and detail-oriented.
• Strong communication skills both verbally and written.

Preferred Qualifications

• Familiarity with Zoom, Qualtrics, Google Suite, Microsoft Suite.

Equipment Utilized

Physical Demands and Work Environment

• Expected to report to campus for meetings and special events, but there is also flexibility for remote work.

Special Conditions

• Comfortability with working remotely with occasional campus visits for meetings and events.
• Candidate must sign a Statement of Confidentiality.

Posting Open Date 06/12/2025

Posting Close Date 07/12/2025

Open Until Filled No

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus Busch (RU-New Brunswick)

City Piscataway

State NJ

Location Details

Read Full Description