GRID Alternatives

Human Resources Administrative Assistant (temp)

Why you want to work here...

GRID Alternatives is a national leader in making clean, affordable solar power and solar jobs accessible to low-income communities and communities of color. GRID is an entrepreneurial, high-growth non-profit organization that provides direct solar installation and project development; clean mobility options; workforce training and service learning opportunities; and low-income solar policy advocacy.

Our Vision: a rapid, equitable transition to a world powered by renewable energy that benefits everyone.

Our Mission: to build community-powered solutions to advance economic and environmental justice through renewable energy.

What it's like at GRID…

At GRID, we care about each other and know that each employee has a whole self that includes life outside of work. Our culture supports learning, growth and well-being of all of our team members. Every member of GRID Alternatives must be dedicated to participating in the organization's equity, inclusion, and diversity (EID) work.

GRID Alternatives provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics. Because we value EID at GRID Alternatives, we encourage folks from all backgrounds to apply, even if you do not meet all of the preferred qualifications.

• Hired CA candidates must be able to pass a screening for drugs that are illegal in the state of California, including: amphetamine, cocaine metabolite, opiates, and PCP.

The Opportunity…

Human Resources Administrative Assistant Temp will be covering a maternity leave. You will be managing the calendars of the two head of the department (internally known as Co-VPs of People and Culture) and supporting the HR Generalists in answering general inquiries, managing our ticketing system ( Happyfox), preparing presentations and assisting with research. You will collaborate with the team in communicating and managing company guidelines surrounding HR benefit programs, recruiting, onboarding, employee handbook and operational HR needs.

• HR Administration & Communication
• Provide seamless calendar management for the Co-VPs of People & Culture
• Perform general clerical duties, including answering phone calls, responding to emails, and managing correspondence via email and our ticketing system, HappyFox
• Transcribe notes and documents accurately
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling appointments
• Manage, organize and respond to tickets in HappyFox
• Develop and manage any presentations needed for the Head of HR
• Support with offboarding and onboarding, and transfer/promotions process such as accounts creation and communications
• Participate and support in the organization's equity, inclusion, and diversity work.
• Provide administrative support to staff members as needed

What you need to bring to this role…

• 2+ years of HR or relevant work experience
• Fluent in Spanish preferred
• Proficient in MS Office, specifically Excel, including formulas and functions (ie lookups, pivot tables, graphs, budgeting, etc) and PowerPoint
• Experience and excellence in partnering/customer service working with people of all levels
• Proactive and uses intuition to anticipate the needs of the Head of HR and team
• Strong judgment, and professionalism with the ability to maintain the highest level of confidentiality
• Ability to maintain composure and effectiveness in a fast-paced environment while being professionally assertive when appropriate
• Collaborative, team player with great initiative
• Ability to handle multiple priorities at once with superior organizational skills; fast learner who can navigate the process
• Strong verbal and written communication skills, analytical skills, and attention to detail
• Demonstrated ability to embrace differences and partner with others inclusively
• Curious, resourceful, and with an entrepreneurial spirit

Where you will sit and the places you may go…

This position may rarely require up to 10% out-of-town travel to regional offices and special projects such as company-wide celebrations, team-building exercises, etc. Availability to work nights and weekends may very rarely be required.

GRID Alternatives may provide vehicles for work travel and/or travel reimbursement for personal vehicle use. In this instance, applicants must hold a valid driver’s license and have a good driving record.

Let's Talk Money

This is a full-time/ temporary, non-exempt position covering maternity leave. Hourly pay commensurate with experience within the pay band $45k-$60k

Ready to Apply?

Submit a resume describing your interest. Due to the high volume of inquiries, mailed and emailed applications are not accepted. Please do not call and/or email requesting an update.

Thank you for your interest in GRID Alternatives!