NANA Regional Corporation

Job Description

The Maintenance Systems Assistant provides essential administrative and clerical support to the Facilities Maintenance Department. This role ensures the efficient operation of maintenance systems and processes by assisting with various tasks. The ideal candidate should be detail-oriented, organized, and capable of managing multiple tasks simultaneously while meeting deadlines. Strong communication and organizational skills, as well as proficiency in Microsoft Office and maintenance management systems, are key to success in this position.

Responsibilities

• Assist with the maintenance and updates to the Computerized Maintenance Management System (CMMS).
• Provide administrative support for facility maintenance projects and teams.
• Assist with scheduling maintenance work, work orders and effectively communicating to both internal and external customers.
• Generate and update database reports for tracking maintenance projects, status updates, and related activities.
• This position does not have any supervisory responsibilities.
• Perform other duties as assigned.

Qualifications

• A High School Diploma or GED equivalent.
• Three (3) years related administrative experience.
• Ability to pass a security background check.
• A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.
• Must be fluent in speaking, reading, and writing English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and MS Outlook).
• Strong organizational skills and the ability to manage multiple tasks efficiently and effectively.
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
• High attention to detail, particularly in preparing and reviewing reports, invoices, and data.
• Ability to work both independently and collaboratively in a fast-paced, team-oriented environment.
• Ability to quickly learn new software systems and adapt to changing requirements.

Preferred Qualifications

• Knowledge of maintenance operations is a plus.
• Previous experience with Computerized Maintenance Management Systems (CMMS) is highly desirable.
• Knowledge of OSHA’s rules/regulations for both maintenance & construction.

Working Conditions and Physical Requirements

Weather:Indoors and outdoors. Hot and humid conditions are normal.

Noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Standard office environment.

Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs.

Competencies

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.

Default: Location : Location US-AK-Anchorage

Job ID 2025-17672

NMS Division NMS FFM

Work Type On-Site

Work Location Anchorage

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.