King County

Summary

PLEASE NOTE: This Special Duty Assignment is open to Current King County Metro Employees ONLY. All Other applications will not be considered.

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Metro Transit’s Bus Operations division has an exciting Special Duty Assignment opportunity for administrative professionals to join the Transit Administrative Support Specialist III (TASS III) team at Atlantic Base

The TASS III position provides high-level customer service and administrative support to Metro employees, internal customers, and division leaders within Bus Operations. They are responsible for a number of daily HR-related tasks such as: ensuring timely and accurate payroll processing, submitting updates to employee job information, tracking Transit Operator attendance, providing written correspondence to operators and union representatives, as well as maintaining spreadsheets, databases, and confidential information. The TASS III’s positions also serve as a point of contact on policies, procedures, and processes so candidates must be highly attentive to detail to be able to navigate complex policies and labor contracts. The ideal candidate is highly organized and proactive, has outstanding customer service skills, and enjoys making a positive impact through administrative support.

In this position, you’ll be joining a motivated leadership team of highly successful professionals who are passionate about supporting our valued front-line employees. This position will offer applicants the opportunity to learn more about Base Operations Management, Metro operating processes, Labor Relations, and Human Resource principles. King County Metro Transit is committed to providing transportation services that connect all people and all communities of King County focused on the equitable distribution of our service and the equitable application of our work (inside and outside the agency) and combating climate change by doing our work in a sustainable manner. Metro Transit is King County’s largest Department, employing over 5,000 people who primarily work in the fields of Transit Operations, Vehicle Maintenance, Transit Facilities Operations, and Marine.

Note: This recruitment will be used to fill one (1) Special Duty Assignment Transit Administrative Support Specialist III position at Metro's Atlantic Base. This recruitment will also be used to generate a 12 month eligibility list to fill future vacancies within Bus Operations as they occur.

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

As the TASS III, you will:

• Perform payroll and timekeeper functions, ensuring timely and accurate payroll processing.
• Maintain base files for the Base Transit Superintendent and Base Transit Chiefs, including electronic personnelrecords. Complete personnel-related documents such as position requisitions, personnel changes, and special dutyrequest forms for submittal to Transit Human Resources.
• Track FMLA/KCFML/Paid Parental Leave usage and time balances; track and record attendance and miss records;maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguardconfidential information relating to terminations, discipline, drug testing, and other personnel actions.
• Monitor, track, and analyze budget expenditures and research budget issues; order supplies and equipment; manageasset inventory information and surplus distribution processes; process uniform, shoe, travel, and similar vouchersconsistent with labor agreements.
• Provide direct administrative support to the Base Transit Superintendent and Base Transit Chiefs including assistancein managing calendars, phone calls, voicemails, email, mail, and other correspondence. Disseminate information onchanging policies, processes, and procedures.
• Serve as a point of contact for staff with questions on County and Transit Division policies, procedures, andprocesses. Disseminate information on changing policies, processes, and procedures.
• Order and maintain office supplies inventory and serve as the point of contact for leased equipment.
• Create and maintain a variety of spreadsheets, databases, and reports for specialized information. Develop andmaintain lists of active projects, contracts, purchase agreements, or other program-specific information, processes,and tracking invoices for payment.
• Track and ensure timely processing of grievance procedures, contract requirements, and next steps; scheduledisciplinary meetings and hearings; take notes, prepare, and distribute hearing summaries in compliance withnegotiated labor agreements.
• Coordinate and build relationships with internal and external customers to ensure continued efficiencies andcooperation.
• Receive, submit, and track work requests (such as facilities, vehicle maintenance, IT, and telecommunications).Arrange for office equipment rental, repair, and maintenance. Develop and maintain internal tracking databases orspreadsheets to monitor active projects, contracts, and purchase agreements.
• Develop, implement, and maintain electronic and paper filing systems. Maintain and store records in accordance withthe King County Records policies.
• Plan and coordinate special and ongoing programs, projects, initiatives, recognition awards, and promotional events.
• Other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Minimum Qualifications: To be considered eligible for the position, applicants must possess: Three years of increasingly responsible office or administrative support experience; including two years of independent administrative responsibility for a group or team of professional, technical, or management staff OR an equivalent combination of experience and education which provides the applicant with the desired skills, knowledge, and ability required to perform the work.

Additional qualifications include:

• Strong customer service skills, with the ability to be organized and analytical, have good time management and communicate effectively with strong interpersonal skills. This includes the ability to work well independently and as part of a diverse team.
• Ability to maintain strict confidentiality in handling confidential, sensitive data and information involving matters internal to Metro as well as external matters involving suppliers, contractors, and vendors.
• Demonstrated ability to establish and maintain cooperative, respectful, and equitable working relations with a diverse group of coworkers, internal and external customers, chiefs, and superintendents; ability to deal with others with tact, diplomacy, and courtesy.
• Strong oral and written communication skills, including the ability to take accurate meeting minutes and produce concise meeting summaries.
• Ability to multi-task with frequent interruptions, working under pressure efficiently and effectively with competing priorities, needs, and personalities.
• Demonstrated ability to draft, proofread, edit, compile, and finalize official and technical documents for managers or other decision-makers.
• Demonstrated ability to be detail-oriented and organized and show initiative and resourcefulness in independently resolving problems and work assignments.
• Skill in conducting research on a specific work assignment.
• Ability to produce work products under tight deadlines.
• Demonstrated ability to work independently, exercise good judgment, and accept personal responsibility for the job.
• Ability to operate and troubleshoot standard office equipment.
• Knowledge of payroll processing operations and associated legal requirements.
• Ability to learn software applications, including payroll and timekeeping software.
• Proficiency with Microsoft Office 365 products including Word, Excel, Teams, and Outlook. Must be able to learn new computer programs.

The most competitive candidates will have the following desirable qualifications (but not required):

• Familiarity and experience with King County policies and procedures, particularly human resource policies and procedures.
• Experience with PeopleSoft, or similar, payroll and time-keeping software.
• Knowledge of King County Family and Medical Leave, Family and Medical Leave Act and other HR leave statuses.
• Experience with ORACLE EBS, or similar, financial and procurement software.
• Familiarity with SharePoint
• Knowledge of the ATU 587 labor agreement

Supplemental Information

WORK SCHEDULE AND LOCATIONS

The work week is 40 hours, Monday through Friday, between the hours of 7:00 AM and 5:00 PM with some fluctuation dependent on final base location. These hourly positions are subject to the provisions of the Fair Labor Standards Act, and therefore are eligible for overtime pay if scheduled and approved. This position does not offer any hybrid or remote work schedules.

Work Location: Atlantic Base 1500 6th Ave S, Seattle, WA 98134, USA

TO APPLY

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions please contact: Cody Buchanan cobuchanan@KingCounty.gov

WHO IS ELIGIBLE TO APPLY

This position is open to current King County Metro Employees only.

APPLICATION AND SELECTION PROCESS

• An online employment application and answers to the supplemental questions are required.
• Cover Letter detailing your qualifications for the position is required.

Applicants will be screened for completeness, writing accuracy, and competitiveness. Any additional attachments will not be reviewed or considered. The most competitive candidates may be invited to complete skills testing, and/or to participate in one or more interviews on- site at the Central Base Location. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as references and/or internal record reviews.

For guidance on how to complete these required materials, be sure to visit the

Career Support Services website for tips and examples on how to make your application materials competitive for King County recruitments. Applicants who are unable to apply online should follow the instructions at Application FAQ’s- King County.

For technical support related to your application, contact the Government Jobs' applicant support team for assistance: +1 855-524-5627.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?

Come join the team that is dedicated to serving one of the nation's best places to live, work, and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native Americans and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COMMITMENT TO EQUITY & SOCIAL JUSTICE

As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant, diverse community with residents that represent countries from around the world. It is a region with increasing diversity that embraces the traditions of many cultures. To learn more, please visit

https://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

KING COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) EMPLOYER

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex(including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs
• For additional information about employee benefits, visit our
• Benefits, Payroll, and Retirement Page

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement(CBA), the CBA prevails.

NOTE:

Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

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