Texas State University

Posting Number 2025539

Posting/Functional Title Program Coordinator II

University Pay Plan Title Program Coordinator II

Location San Marcos

Department Department of Marketing

Recruitment Type University Employees Only

Job Type Full-Time

Funding Source Permanent

Monthly Salary $3,908.33 - $4,166.67

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Undergraduate degree
• Proven ability to manage event logistics and coordinate with diverse stakeholders under tight deadlines.
• Demonstrated experience working directly with executives, professional organizations, or external partners.
• Exceptional attention to detail, particularly in time-sensitive or multi-tasking environments.
• Strong verbal and written communication skills, including the ability to draft professional correspondence and manage high-level stakeholder relationships.
• Professional demeanor and sound judgment in working with faculty, staff, students, and external executives.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Demonstrated professionalism, discretion, and reliability in administrative and operational tasks.
• Excellent customer service orientation with the ability to offer timely, constructive feedback.
• Ability to balance competing demands and adapt to shifting priorities with a strategic approach.

Preferred Qualifications

• Bachelor’s or Master’s degree in business, marketing, professional selling, communications, public administration, or a related field.
• Experience planning and executing professional events such as workshops, guest speaker sessions, or employer engagement visits.
• Experience acting as a liaison between academic departments and external stakeholders, including corporate executives and organizational partners.
• Prior experience supervising student workers, including onboarding, task assignment, and monitoring work hours.
• Administrative experience within a university setting, including familiarity with institutional policies, HR procedures, and student programming.
• Proficiency with SAP for procurement, payroll processing, invoicing, and financial reporting.

Job Description

The Program Coordinator within the Center for Professional Sales supports the planning, coordination, and execution of Center activities and corporate engagement efforts that advance the Center’s mission of preparing students for successful careers in professional sales.

The Program Coordinator will play a critical role in sustaining and scaling Center programming, which includes major events such as Interview Express, sales competitions, guest speaker series, and partner campus visits, among others. Additionally, this role provides administrative continuity and logistical support for daily operations, corporate partnership management, student outreach, and internal communication.

As the Center for Professional Sales continues to grow in both scope and impact, this position is essential to ensuring the high-quality execution of center initiatives, maintaining strong relationships with corporate partners, and delivering an exceptional experience for students, faculty, and industry collaborators.

Job Duties

The Center for Professional Sales at Texas State University seeks a highly organized and proactive individual to support its operations. This role encompasses a diverse set of responsibilities, including:

• Event Coordination: Support planning and execution of major events (e.g., Interview Express), corporate partner classroom visits, internal student competitions, speakers series, and workshops, ensuring seamless logistics and a high-quality participant experience.
• Purchasing: Purchase office supplies and other supplies, pay vendors, create purchase orders, create reimbursements. Manage p-card purchases by creating logs, reconciling and getting logs signed. Create vendor set-up, vendor contracts.
• Financial and Administrative Management: Oversee accounts in SAP, provide directors with balances when needed, send Corporate Partners invoices for yearly dues. Track student worker pay.
• HR Duties: Create new positions, post jobs, interview student workers and GA candidates, assist with hiring paperwork, orientation, initiate PCRs and being time administrator for student worker team.
• Communications and Social Media: Manage social media content creation and posting in alignment with the Center’s outreach and branding efforts.
• Travel Assistant: Create travel requests for directors and student groups, complete expense reports and assist with travel plans.
• Administrative Operations: Provide daily administrative support, coordinate meetings, manage vendor contracts and travel arrangements, and liaise with the Office of Student Success.

This position plays a key role in ensuring the smooth, professional operation of the Center and its engagement with students, faculty, and industry partners.

Additional Information to Applicants

Additional information for applicants: The Center for Professional Sales is an award-winning program housed within the McCoy College of Business at Texas State University. Recognized nationally, the Center was honored with the Best Sales Program Award by the University Sales Center Alliance (USCA), reflecting its leadership in sales education and its deep engagement with industry. The Center collaborates closely with leading organizations to equip students with the skills, experience, and professionalism required for successful careers in professional sales.

This role offers a unique opportunity to join a high-performing, mission-driven team that operates at the intersection of academia and industry. As a key liaison between the Center, corporate partners, faculty, and students, you will play a vital role in fostering professional relationships, managing high-level communications, and ensuring the smooth execution of strategic events and initiatives. If you are organized, professional, and thrive in a fast-paced, people-facing environment, we invite you to be part of our nationally recognized team.

To learn more about the Center’s mission, initiatives, and corporate partnerships, please visit our website: https://www.txstsalescenter.com/

Job Open Date 06/11/2025

Job Close Date (posting closes at midnight) 06/30/2025

Open Until Filled No

Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/53007

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