KORN FERRY

Requisition ID

22877

Country

Canada

Location type

Hybrid

State / Province

Ontario

City

Toronto

Application Deadline

10 July 2025

About Us

Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Job description

The Administrative Assistant is accountable for maintaining a professional work environment at the Toronto office and providing support and backup to the broader administrative team.

With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a must.

Administrative and Documentation Support (~65%)

• Create, update, and proofread client-facing documentation and templates with a high level of accuracy, using appropriate grammar, composition, and speed—often under tight deadlines
• Prepare and format a variety of documents, including:
  • Market Scans
  • Search Progress Reports
  • Candidate Reports
  • Pitch Presentations
  • Reference Reports
  • Position Specifications
• Assist with data entry of candidate, client, and engagement information in our database, ensuring accuracy and compliance with data metric requirements
• Organize and manage electronic files in SharePoint folders in accordance with office policies
• Assist Project Coordinators with scheduling tasks as directed
• Provide additional coverage and backup support during vacations and peak periods

Office Services Support (~35%)

• Ensure meeting rooms are set up in advance of all meetings, including catering, AV, and other materials, and cleaned up afterward
• Greet and assist visitors attending in-person meetings
• Support administrative staff and consultants with printing and binding of client-facing materials
• Receive and distribute mail and courier deliveries
• Keep office supply rooms and kitchen areas stocked and organized
• Assist with preparing and coordinating bank deposits
• Manage off-site storage logistics and support special office projects as assigned by the AOM
• In coordination with the AOM, assist with office setup, vendor management, and liaising with building maintenance and security

PROFESSIONAL EXPERIENCE/QUALIFICATIONS

• Administrative and/or office services experience, ideally in a professional services environment
• Superb attention to detail, English writing and grammar skills
• Track record working with and supporting senior leaders in a fast-paced, high-pressure setting
• Excellent PowerPoint skills, high proficiency in Outlook, PowerPoint, Word, Teams, Adobe, and Zoom
• Knowledgeable with setting up and troubleshooting meeting room AV equipment and a general high level of proficiency and problem-solving skills with office IT equipment
• Meeting planning and event coordination

ATTRIBUTES

• Very high attention to detail, accuracy, and quality
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Good judgment and capable of acting independently
• High level of comfort learning and using new technology
• Ability to adapt to evolving work processes and systems, including automated tools
• Client service orientation and good composure
• Comfortable dealing with senior leaders internally and externally
• Professional in demeanour, behaviour, and appearance as demonstrated through consistently polite, helpful, but concise interaction virtually and in person
• Outstanding time management and sense of urgency at appropriate times
• Systematic and methodical given the need to manage large amounts of information across multiple, simultaneous engagements
• Team-oriented and willing to pitch in as needed

This position will be required to work out of our Toronto office for a minimum of three days per week with additional days as needed.

Salary range represents the compensation Korn Ferry expects to pay to a candidate with the requirements for the job posted. Korn Ferry offers competitive compensation and benefits commensurate with experience.

Korn Ferry Benefits

The Korn Ferry Cares Wellbeing Platform offers Employees health benefits (Medical, Dental, Vision, Short Term Disability, Basic Life and Accidental Death & Dismemberment), Critical Illness, Accident Injury, Hospital Indemnity, and Legal Insurance. Employees are eligible to enroll in Korn Ferry's Tax Deferred Savings plan 401(k). Employee Stock Purchase Program is available to all permanent employees who work 20 hours or more after 6 months of service.

Employees are eligible to receive a total of 15 days vacation annually plus paid time off for 16 company holidays. Full time eligible employees will accrue sick time commencing on the first date of employment at the rate of 3.33 hours per pay period for an annualized maximum of 80 hours.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, provincial, or local law.