GSK

Job Purpose:

The Associate Director – Publications Operations is expected to manage a team of Publications Operations Leads/Publications Operations Coordinators who will support the Publications Leads in the execution and delivery of publications plans in compliance with GSK policies as well as with all related good publication practices and guidelines. This role will oversee all operational aspects of the publications process including but not limited to Systems and Tools, Data Analytics, Vendor Management, Training, Communications or other operational aspects needed to support the GSK Publications team. This role will work closely with the Publications Operations Leads and Coordinators and provide guidance and leadership to ensure delivery of high-quality outputs as per the expectations of the Publications Leadership Team.

Key Responsibilities:

Work Experience: 15+ Years

Skill Set: Line Management, Publication Experience, Familiarity with Publication Management tool (iEnvision), Data Analytics (Will need to have understanding on the same. This role will oversee all operational aspects of the publications process including but not limited to Systems and Tools, Data Analytics, Vendor Management, Training, Communications or other operational aspects needed to support the GSK Publications team. This role will work closely with the Publications Operations Leads and Coordinators and provide guidance and leadership to ensure delivery of high-quality outputs as per the expectations of the Publications Leadership Team.

Job Description:

Lead the Publications Operations team consisting of Publications Operations Leads/Publications Operations Coordinators operating in a matrix structure.

In partnership with the broader publication teams, ensure successful delivery of all operational aspects of the GSK publications process including but not limited to:

Publications Management Systems and Tools:

Responsible for providing leadership and guidance for all activities related to GSK publications systems and tools, including but not limited to the publications management system, iEnvision Datavision, leading all interactions with external providers of publications systems and tools on behalf of GSK, serving as the link between the publications team and the publications management system to ensure that the publications process is appropriately reflected in the publications management system

Maintain oversight of quality and delivery of systems and tools vendors (for example Envision), assist in vendor selection related to systems and tools; negotiate, research and coordinate requests for proposals (RFPs), and make recommendations on vendor relationships when necessary.

Data Analytics and Reporting:

Responsible for providing leadership and guidance for all data analytics activities within the GSK Publications team including but not limited to the development of automated tools or dashboards to support reporting of publications KPIs, metrics, etc., working closely with the Publications Leadership team and the TA teams to identify their needs, translating these needs into specific requirements, assessing potential solutions, exploring feasibility, overseeing the development and roll out of these solutions to generate actionable insights.

Vendor Management and Overall Operations:

Responsible for oversight of all vendor management activities across publications vendors in line with the defined ways of working as per the GSK publications supplier governance framework and several other operational aspects of the publications process including but not limited to ensuring appropriate training and compliance with GSK ways of working, delivery of operational aspects of training and communication needs of the Publications team, Publications intranet, maintenance of TEAMS/SharePoint sites, access management, etc.

Monitor and report on team compliance with OCMO and Publications training curricula; monitor compliance with policies, and department SOPs (including R&D policies affecting the OCMO organization, etc.).

Manage, coach and develop a team of publications operations professionals (publications operations leads, coordinators) who will work directly with the stakeholders within the broader publications team across therapy areas.

Ensure the team’s outputs are of the highest quality in terms of accuracy, consistency, timeliness and in alignment with stakeholder expectations.

Further develop the capabilities of the team to be able to understand the stakeholder’s needs, evaluate feasibility and deliver as per the expectations of the Publications Leadership Team.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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