Wis-Pak, Inc.

POSITION: Administrative Assistant

LOCATION: Carrollton, TX

Job duties and responsibilities are listed below but not limited to:

• Recruiting and On-Boarding candidates
• Recruitment assistant will be a Junior Recruited in training and backup when Senior Recruiters are on vacation
• Pull and print new applications for Pratt Logistics and Pratt Recycling in the RM ADP system
• Assist Manager with current job postings in Indeed to ensure accuracy and monitor the flow of applicants being processed related to total number of open positions
• Ensure that all candidates are entered into the Driver Recruiting module in TMW
• Print resumes, certifications, applications, prescreen questions and submit to be assigned to the appropriate Recruiter for prescreening
• Ensure that all current applicants are being viewed and processed in a timely manner
• Assist processing candidates with entering their application in ADP
• Securing and obtaining accurate job employment history and dates required for the Verification of Employment (VOE)
• Assist candidates with the Assure Sign Electronic Onboarding process
• Assisting candidates with registering to the Clearinghouse or assisting them with their authorization release to continue the prescreening process
• Assist in managing the employee swipe card system
• Assist with facility monthly safety meetings and facility audits
• Assisting candidates with authorization release of the Sterling talent solution link and assisting them with completing the release of authorization process
• Recruitment Assistant will solicit driver candidates as instructed by Manager each day. Locations will change frequently as business needs change
• Recruitment Assistant will be responsible to assist with texting leads as needed
• Recruitment Assistant will assist with entering candidates in Recruit File Maintenance in TMW
• Uploading driver qualification files to the Google compliance drive
• Assist in posting daily leads for the Recruiters
• Assist with driver new hire welcome boxes

EDUCATION and/or EXPERIENCE

• High school diploma or GED

Candidates are PREFERRED who offer the following:

• Experience in administrative and recruiting
• Computer literate (MS Excel and MS Word)

LANGUAGE SKILLS

• Excellent communication skills.
• Able to read and interpret documents such as sales, business and performance reports, operating and maintenance instructions, training and procedure manuals.
• Ability to write business reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.

REASONING ABILITY

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or graphic form.
• Ability to solve a variety of problems and deal with situations where limited information or standardization exists.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, divide in all units of measure.
• Ability to compute rates, ratios, and percentages and calculate figures and amounts such as discounts, costs, proportions, and volumes.

TECHNICAL SKILLS

• Computer literate (MS Office including Word and Excel), data entry skills
• Application knowledge of products and production processes
• Quality standards – both ISO and QS

PHYSICAL DEMANDS

• The employee is regularly required to stand, walk, and talk or hear.
• The employee is sometimes required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.

• While performing the duties of this job, the employee is regularly exposed to moving equipment in the work area.
• The employee is sometimes exposed to wet and/or humid conditions, along with hot and cold temperatures depending upon the season.
• The noise level in the work environment is usually loud.

LEADERSHIP ATTRIBUTES

The individual must possess the following:

• Superior time management skills including the ability to manage multiple issues concurrently and the ability to lead an effective and efficient meeting.
• Excellent crisis manager who demonstrates that he/she has a high emotional control under adverse conditions and can lead his/her personnel to a successful resolution.
• Excellent employee relations skills including being an active listener, understanding how to appraise personnel, applying both positive and corrective feedback, being able to resolve conflicts directly or by involving HR when necessary, understands and demonstrates positive motivational skills including coaching and delegation techniques.
• Demonstrate confidence including providing a consistent leadership style with an acceptable level of professional assertiveness.
• Professional appearance to support his/her role as a managerial representative of the company.

PERFORMANCE MEASUREMENTS

The performance will be measured as follows:

• Operating standards - the employee will need to meet or exceed the Operating Standards in the areas of recruitment, customer service, quality, cost, safety, customer satisfaction and productivity. Such standards will be set annually and communicated to the Manager.
• Personal growth - while the company will provide the tools to assist the employee to grow professionally the responsibility for moving forward lies with the individual. Each year there will be goals developed and agreed to by the employee and his/her superior.
• Employee relations - through observations the employee will be evaluated regarding his/her skills and advancements in the areas of motivational techniques and results, positive and corrective/constructive feedback, subordinate development and creating a positive work environment.
• Creativity - this will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas.