J.S. Held

Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm providing technical, scientific, and financial expertise across all assets and value at risk. Our professionals serve as trusted advisors to organizations facing high-stakes events demanding urgent attention, staunch integrity, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We have over 100 locations worldwide. We are highly committed to all members of our community, both employees and clients. Our organization focuses on promoting a sense of community and inspiring our people to achieve results that exceed goals.

Job Description

We are seeking a highly organized and efficient Contract Management Administrator to join our Contract Management Team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Contract Management team.

• Administer, manage and track contracts through all stages—initiation, drafting, review, approval, execution, and renewal—using the Contract Lifecycle Management (CLM) platform.
• Handle and monitor internal requests using a ticketing system, ensuring resolution within specified deadlines.
• Serve as primary point of contact for contract intake, tracking, and status updates.
• Forecast issues and tasks and provide solutions while adhering to strict deadlines.
• Collaborate with legal team and other internal stakeholders to ensure contract terms align with company policies and business objectives.
• Support the legal team in reviewing contracts, relying heavily on previous contracts as a resource for terms and conditions, and reviewing contractual documents (i.e., Statements of Work, Change Requests, Arrangement Letters, Subcontracts, and Non-Disclosure Agreements (not exclusive, etc.).
• Provide support in the development of responses to client RFPs, due diligence questionnaires, or similar requests
• Collaborate with colleagues across organizational lines to obtain and transmit contract management information.
• Develop, monitor and maintain contract performance and key dates (e.g., expirations, renewals, obligations) and ensure timely follow-up.
• Generate reports and dashboards to provide insights into contract status, volume, and compliance metrics.
• Support audits and compliance reviews by ensuring contract records are complete and accessible.
• Assist in training users on CLM system functionality and best practices.
• Ensure the contracts are delivered as agreed to the required levels of performance and quality.
• Identify contractual problems and take appropriate action to ensure a satisfactory resolution.
• Follow up on issues to ensure prompt resolution.

Qualifications

• Bachelor's degree in business administration, finance, law, or related field
• 3+ years of experience in contract administration or related field
• High proficiency in contract management software and Microsoft Office Suite (Word, Excel, PowerPoint)
• Working knowledge of industry business practices, proposal review, contract review, and contract administration principles, as well as some exposure to contract negotiations
• Understanding of contract law, regulations, and procurement processes
• Ability to work independently and across business functions in a remote office setting
• Strong analytical skills with attention to detail
• Excellent communication skills, both written and verbal
• Comfortable with video conferencing/calls/meetings and daily interaction.
• Demonstrated ability to manage time effectively and handle multiple priorities
• Experience with contract lifecycle management and familiarity with legal terminology
• Ability to work in a fast-paced, high-pressure environment.
• Strong database management skills
• Fluency in English

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Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely when needed
• Generous Annual Leave Policy
• Comprehensive Medical Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email jobs@jsheld.com and include “Applicant Accommodation” within the subject line with your request and contact information.