University of Utah

Department 01478 - SOD - EDUCATION Job Summary

Coordinates the purchasing process for entities within the School of Dentistry

Responsibilities

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.

2. Manages entire dock space for deliveries, returns, package send out and storage of equipment.

3. Obtains quotations for bids, selects vendors and negotiates prices to determine the most cost-efficient products.

4. Plans and implements the purchasing system utilized to accomplish purchasing objectives within the department. Evaluates system effectiveness and makes modifications as needed.

5. Participates in growth planning to forecast equipment and supply needs, taking in consideration personnel and increases in grant funds. Makes recommendations for providing sufficient resources to handle needs for the future.

6. Resolves problems regarding orders; ensures orders are correctly filled, warranty repairs are made, and examines merchandise received for quality.

7. Supports in submitting invoices for payment.

8. Occasional travel required with personal vehicle to assist in purchases at certain businesses. Mileage is reimbursable. <15%

9. Educates employees in proper purchasing procedures. Determines the most effective communication methods for reaching all employees and provides ongoing training to keep faculty and staff updated with new processes and procedures.

10. Prepares reports which assist personnel in keeping track of orders and status of accounts.

11. Oversees the maintenance of equipment inventory.

12. Manges annual inventory audit and tagging of capital and non-capital equipment including disposal of inventory through surplus and Salvage.

Problem Solving

This position works independently in performing most assignments. He/she selects vendors and negotiates prices and plans daily activities. The decision to purchase costly equipment or hire additional staff is referred to the supervisor.

Some challenges the incumbent may encounter include determining the status of merchandise received, resolving problems, and coordinating the return of wrong or damaged items with vendors. The incumbent also implements and maintains a mechanized purchasing process in order to expedite orders in a timely and cost-effective manner; determines the amount and type of supplies and equipment needed to accommodate increased demands due to growth; evaluates, plans and implements improvements to the purchasing process; and keeps an inventory current and accounted for that may be spread throughout several buildings.

Minimum Qualifications

Four years purchasing/business experience or equivalency (one year of education can be substituted for two years of related work experience), experience with database management, and strong organizational skills required. Supervisory experience and a background in electronic transfer systems preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.