University of Utah

Department 02341 - Community & Cultural Engagemen Job Summary

The Center for Community & Cultural Engagement (CCE), a department within the Division of Student Affairs, is seeking two dynamic and motivated undergraduate students to serve as Event Coordinators. This position offers a unique opportunity to support student well-being and success through intentional event planning, community engagement, and creative programming.

Event Coordinators play a key role in bringing campus events to life—collaborating with professional staff, student leaders, and campus partners to create meaningful and memorable experiences for students, faculty, staff, and the greater community. From coordinating major cultural celebrations to supporting community-building initiatives throughout the year, this position is ideal for students who are passionate about fostering a sense of belonging at the University of Utah.

About Student Affairs & CCE

Student Affairs at the University of Utah is made up of over 20 departments committed to helping students find their passion, people, and purpose. We value innovation, collaboration, and innovative excellence. The Center for Community & Cultural Engagement serves as a hub for community building, student belonging, and cultural education.

Responsibilities

• Essential Functions (office Admin)
• Assist with the moderation of the Center for Community & Cultural Engagement’s social media servers including Instagram, discord, Facebook, answering student questions, engaging students in conversations, and notifying full-time staff of any concerning comments or behavior on the servers.
• Assist Event/Education Coordinators with recruiting and managing volunteers to create and facilitate volunteer schedules and support with CCE events and programming.
• Assist with general office duties, such as answering phones, greeting guests, maintaining the library, space cleaning and upkeep, assisting students, etc.
• Represent the Center for Community & Cultural Engagement at events, tabling functions, and presentations for campus & community partners.
• Distribute brochures, flyers, posters, and other advertisement materials related to the Center for Community & Cultural Engagement events & programming.
• Direct inquiries to the appropriate departments and provide accurate information about office services.
• Assist with filing, organizing documents, and ensuring compliance with university record-keeping policies.
• Update databases, spreadsheets, and office reports as needed.

Essential Functions (Event Planning)

• Under the supervision of a CCE Coordinator, student staff will assist with the planning and coordination of cultural events (i.e., MLK, Women’s week, Pride Week, Celebrating U Completely, etc.)
• Assist with planning, preparing, and executing numerous events throughout the year for students, faculty, staff, and community members.
• Responsibilities include event planning, preparing materials, coordinating activities, assisting with event operations, event takedown, and post-event debriefing to improve future events.
• Develop and implement a marketing plan for planned events.
• Act as a student liaison between CCE and other student organizations.
• Assist in planning, organizing, and executing events that align with the mission and goals of the university and the Center for Community & Cultural Engagement.
• Coordinate with supervisor on event logistics, including venue reservations, catering, equipment setup, event schedules, event setup, check-in processes, and troubleshooting during events.
• Ensure events are inclusive, accessible, and culturally responsive to all student communities.
• Gather and respond to student feedback to improve event experiences and engagement.
• Ensure clear communication with stakeholders and maintain organized records of event planning details.
• Coordinate with volunteers, speakers, and performers to ensure smooth event execution.
• Address any issues that arise before, during, or after events, ensuring a positive experience for attendees.

Minimum Qualifications

• Must be a current, enrolled undergraduate student at the University of Utah.
• Must be available to work 19 hours a week. This includes occasional evening and weekend work.
• The successful candidate will enjoy working with people. Past experience doing community-building work and planning and facilitating community events with teams, groups, or organizations is highly desired.
• Must qualify for work study

Preferences Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.