UAB Medicine

OFFICE ASSOCIATE I - (T227641)

Description

Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

Duties & Responsibilities

• Sort mail and general office upkeep
• Submit work orders & order office supplies
• Monitor and distribute emails from the dermatology email account
• Assist with general tasks as needed

Outreach

• Submit required forms for events, incidental meals, honorariums
• Assist in event planning and day of support

Faculty Support

• Assist with provider credentialing
• Make and maintain annual Attending call schedule and create the schedule annually
• Make changes when providers trade
• Inform Call Center, Mist, and residents of original and all changes
• Update shared calendar
• Update Vocera
• Track holidays and weeks per year to ensure fairness
• Assist with onboarding new providers
• Assist with scheduling and provider calendars

Finance

• Assist in reconciling campus p-cards
• Assist with preparing HSF requisitions
• Assist with preparing Oracle requisitions

Leadership Support

• Manage Outlook Calendars

Hourly Pay Range: $15.00 - $19.25

Qualifications

High School diploma or GED and three (3) years of related experience required.

Primary Location

: University

Job Category

: Clerical & Administrative

Organization

: 311150000 Dermatology

Employee Status

: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible

Equal Opportunity Statement: UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.