Job ID 10123314 Location Lisbon, Portugal Business The Walt Disney Company (Corporate)
OBJECTIVES
The Facilities Services Supervisor & Executive Assistant is responsible to manage facilities at Lisbon and to support local Country Manager during a temporary absence leave.
Responsabilities
Facilities & Services:
Maintain Facilities organized and according with the best practices and Company Policies;
Plan and execute activities to ensure prompt placement of orders for materials, supplies, equipment and all requirements in the quantities required when and where needed; Coordinate post mail, manage purchase orders (PO’s) and invoices in the system; Coordinate the Administrative tasks related to the following areas:
Responsible for Health & Safety plans and relationships with external providers; work to ensure the Compliance in Health, Safety & Environment;
Be aware of market trends and conditions that affect suppliers, cost of goods, pricing, and the result impact to clients;
Search the best services providers doing benchmark and analysis; maintain a close contact with specific suppliers in order to maximize the quality and price of their services in the interest of the Company;
Support of Crisis Management program for Portugal;
Give support to all departments when required.
Executive Assistance:
Work directly with Portugal Country Manager, manage the agenda, keep him updated of approvals needed and requirements;
Ensure appropriate level of confidentiality;
Town Hall organization and support any event for all the Employees when it is required;
Organization, attendance and minutes of the meetings of our Executives; Arrange internal and external meetings; make travel arrangements and submit Travel & Expenses reports;
Be the contact person for Executives visiting Portugal meet our local team, giving assistance during their stay at our offices.
Required Experience & Skills
Min 4 years’ experience in executive assistance, facilities management & services.
Experience in problem solving and analytical methods is critical
SAP experienced
Microsoft Office experienced
University Degree, preferably in Business
Finance context awareness
Health & Safety knowledge
Languages: Portuguese native; Fluent in English (both written and spoken).
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.
At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with The Walt Disney Company Portugal TF, Unipessoal Lda, which is part of a business we call The Walt Disney Company (Corporate).
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