The Agency

We’re looking for a highly organized, proactive Agent Assistant to support a busy real estate agent at The Agency in NYC. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly, and has a strong grasp of the real estate process from lead to close.

You’ll play a key role in helping an agent stay focused on client relationships and dealmaking by taking ownership of administrative tasks, lead management, marketing coordination, and transaction support.

What You’ll Do

Administrative Support

• Manage daily scheduling, calendar coordination, and reminders
• Handle inbox organization and prioritize time-sensitive communications
• Provide daily and end-of-day recaps outlining key tasks and follow-ups

Lead & Client Management

• Enter and organize new leads in the CRM
• Set up listing alerts and execute personalized follow-up plans
• Respond to inquiries, track showing feedback, and maintain client engagement

Marketing & Communication

• Coordinate marketing materials for listings, events, and open houses
• Assist with newsletter creation, social media content, and branded communications
• Maintain a consistent online presence across platforms

Showings & Calendar Coordination

• Schedule and confirm showings, inspections, photography, and open houses
• Liaise with clients, vendors, and agents to ensure seamless coordination

Transaction & Database Management

• Oversee administrative components of deals from offer through close
• Maintain and organize databases to support marketing and outreach efforts

Who You Are

• Minimum of 2 years of NYC real estate experience (assistant or operations preferred)
• Active NY real estate license, or in the process of obtaining one
• Strong command of CRM tools and real estate platforms
• Excellent communicator with strong organizational skills and attention to detail
• Proactive, resourceful, and able to manage competing priorities independently
• Discreet, professional, and dependable

Compensation

• Base Salary: $50,000–$70,000/year
• Bonus opportunities available