State of Maine

Department of Health and Human Services (DHHS)

Management Analyst II

Opening Date: June 11, 2025

Closing Date: June 25, 2025

Job Class Code: 0393

Grade: 24 (Pro/Tech)

Salary: $54,433.60 - $76,336.00 per year*

• This is inclusive of a 5.33% recruitment and retention stipend

Position Number: 02031-2527

Location: This is a full-time position located in Augusta. This opportunity allows partial telework with management approval.

The Maine CDC Operations Grants and Contracts Team is looking for a Grants and Contract Analyst to assist in the day-to-day operation of grants and contracts. Duties include conducting efficient and timely administrative assistance with the internal development of CDC contracts, requests for proposals (RFP), and grant applications. This position is embedded in a program area and assists multiple programs with the development, review, and monitoring of contracts, RFPs, and grants. This position assists with compiling program budget information, reviewing grant applications, and obtaining program expenditure detail on behalf of program staff.

As a Grants and Contract Analyst within Maine CDC’s Grants and Contract Team, you will assist various programs with developing and processing contracts and will assist in providing grant management support. You will work closely with other departments on contract updates, grant allocations, budget development, and tracking of costs. This position will compile data reports for the program to use in monitoring and managing respective grants and contracts. Other responsibilities include developing and reviewing requests for proposals and requests for quotes, assisting with submission of grant budgets and redirects, overseeing contract amendments, and processing invoice approvals.

Core Responsibilities:

As a key member of Maine CDC Operations - Grants and Contracts Team, your core responsibilities will include:

• Meet with programs to compile appropriate reports, materials, and data to assist in drafting grant applications.
• Draft contracts for public health services and work closely with program staff to obtain applicable information, data, and reports to assist in development of request for proposals. Work collaboratively with Program Fiscal Officers (PFO) to ensure accurate contract allocation.
• Work with the Division of Contract Management (DCM) to ensure effective implementation of contracts.
• Assist with developing or review budgets for grants applications for accuracy and completeness.
• Work with PFO to determine if a budget order or financial order is required.
• Monitor grant budget balance for inconsistencies to inform and support programs.
• Work with DHHS Service Center to resolve any errors that may involve invoicing and grant expenditures.
• Assist with training program staff on the state procurement processes for bidding, contracting, and grant applications.

Minimum Qualifications:

Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Preferred candidates will also have:

• Excellent oral and written communication skills.
• Knowledge and experience with procurement process, drafting, reviewing and scoring request for proposals, drafting contracts, and familiarity with the State Accounting System – Advantage.
• Knowledge of and experience with federal grant applications, grant writing, and grant management.
• Demonstrated skill in budget development and monitoring of expenditures.
• Knowledge and experience of training others in procurement processes.
• Ability to establish and maintain effective working relationships with a diverse group of internal and external partners.
• Proficient computer skills using MS Office, including Word and Excel.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Application Information:

For additional information about this position, please contact Mike Parks, Deputy Chief of Operations at (207) 441-0739 or Michael.Parks@Maine.gov

• To apply, please upload a resume and cover letter with your application.

Please submit all documents or files in PDF format.

To request a paper application, please contact Mandy.Hernandez@Maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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