HR Coordinator/Admin Assistant
Contract Duration: 3 months with potential for extension
Onsite
Hourly rate: $18.00-19.00/hr
Must have:
Bachelor's degree (preferably HR related)
at least 3 months in a professional office setting
Position Summary
The HR Coordinator provides essential administrative support to the HR team by managing in-office operational tasks and ensuring the accurate handling and processing of employee documents. This role plays a critical part in maintaining personnel records, managing leave documentation, and ensuring timely routing of HR inquiries to the appropriate team members.
Key Responsibilities
Manage the intake and distribution of incoming and outgoing HR mail, including printing, sorting, faxing, and mailing documents.
Open and distribute all incoming HR mail and faxes to the relevant departments.
Track and log the receipt of leave of absence (LOA) documentation received via the shared HR email, ensuring accurate case updates in ServiceNow.
Upload LOA forms and personnel documents into the document management system in a timely and organized manner.
Maintain up-to-date personnel files for office-based and exempt/management employees, ensuring compliance with company policies.
Validate authorization for all personnel file access requests.
Prepare personnel files for scanning by external vendors; audit scanned files for accuracy and completeness and follow up on any missing items.
Send employment verification forms to external vendors for processing.
Distribute benefit enrollment materials and associate discount cards upon request.
Support ad-hoc and special projects as needed by the HR team.
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The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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