Rochester Regional Health System

JOB TITLE: Surgery Coordinator

DEPARTMENT: Genesee Valley Cardiothoracic

LOCATION: 1415 Portland Avenue, Suite 240, Rochester, NY 14621

HOURS PER WEEK: 40

SCHEDULE: Monday through Friday, 8:30AM - 5:00PM

SUMMARY

Coordinates surgical scheduling for multiple physicians in busy surgical practice. Includes but not limited to scheduling pre-admission history and physicals, OR times, Covid Testing and beds with planned requests for hospital services, diagnostic procedures and daytime add on cases or in-house procedures. Schedule and coordinate surgical cases and procedures with other physician specialty practices and departments. Reports To: Practice Manager

RESPONSIBILITIES

• Communicate with patients whether in person or via the telephone, with a cheerful and helpful attitude.
• Provides coordination of surgery to be performed with physician, patient, facility and vendor (if needed).
• Obtains surgical procedure and diagnosis codes to properly authorize/pre-certify surgery.
• Contact the billing department to obtain pricing for out-of-network and self-pay patients.
• Provides support to physician, clinical and clerical team members with questions and scheduling challenges
• Completes pre-certification/authorization with the patient’s insurance company providing any necessary documentation. Schedules peer to peer with provider if necessary.
• Document authorization/pre-certification once received along with contact information of the person spoken with.
• Coordinates surgical clearance appointments necessary between patient, departments, other providers and/or PCP.
• Contacts the patient and notifies them of the scheduled procedure and all necessary pre-op instructions. Copy and coordinate patient instruction and any necessary documents to be mailed.
• Coordinates with the hospital the arrival times of each scheduled patient and calls them with this information.
• Enters each surgery in the Surgical Booking module the EMR, and keeps spreadsheets up-to-date with correct surgery dates and times for OR.
• Assists in reviewing and revising policies and procedures pertaining to scheduling function.
• May need to attend the weekly/quarterly meetings with physicians to review procedures and case load.
• Daily verification of add on cases performed after hours and confirm surgeries performed as scheduled to facilitate accurate billing.
• Review OR schedule against office physician schedule for accuracy, update EMR system as procedures are scheduled.
• May need to facilitate with scheduling timely and efficient transportation for patients to/from procedure.
• Communicates through EMR with providers and other departments with pertinent information related to surgical cases if needed.
• Acts as regional liaison for RRH affiliates and regional sites that need assistance with coordinating procedures. May need to obtain records from affiliates and sites not on EMR.

MINIMUM QUALIFICATIONS

• None

PREFERRED QUALIFICATIONS

• Bachelor's degree in business, social sciences, human resources, or equivalent preferred. An equivalent combination of education and experience will be considered.
• Three plus years of relevant healthcare experience preferred
• Strong analytical, computer, organizational, customer service and communication skills.
• For the transportation departments, knowledge of IDX and CCS is beneficial.
• Strong written and verbal communication skills

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$18.00 - $23.00

CITY:

Rochester

POSTAL CODE:

14621

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer.

Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations.