Tulane University

Tulane University Office of Human Resources

Description for Job: IRC32828

Administrative Program Coordinator

TNPRC Veterinary Medicine

Location: Covington, LA

Summary

The Administrative Program Coordinator is the primary resource for tracking and maintaining timekeeping software data entry, adjustments and compilation of leave and attendance documentation for all 100+ non-exempt and exempt staff in the Division of Veterinary Medicine (DoVM). This position communicates with DoVM faculty and staff to ensure the Division Time and Attendance program remains in compliance in accordance with TU HR guidelines and requirements. Manages, organizes and communicates Division Time and Attendance Program to over 100 personnel. This position provides advanced-level administrative and program support for Division supervisory staff and teams and assists in creating special timekeeping and project reports for senior level staff based on Kronos data, internal server documents (Dellserver) and Division Time and Attendance program excel charting.

May be designated as essential personnel during a storm/natural disaster. If required to work during a closure, employee must provide accurate and current contact information and is responsible for maintaining communication with TNPRC. Failure to report to work when requested by supervisor or manager will result in disciplinary action as outlined by the Staff Handbook.

Failure to meet established performance standards in the performance of the job duties and responsibilities outlined in this job description; and/or failure to interact courteously and tactfully with managers, coworkers, customers and/or vendors such that productivity or departmental morale suffers will result in management’s taking the appropriate disciplinary action as outlined in the Staff Handbook.

Employee attendance must meet established work schedules. Faithfulness in coming to work, being on time, planning absences in advance when possible, and calling in when unavoidably detained from reporting for work is an essential requirement of the job.

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills.
• Excellent organizational skills, including the ability to manage multiple demands and multiple projects under tight deadlines.
• Demonstrated ability to pay attention to detail and keep projects on schedule.
• Proficiency in using various computer programs such as Adobe PDF, Microsoft Word and Excel
• Familiarity with standard electronic office machines (phones, fax, copiers, etc.)
• Ability to work independently and exercise good judgment while maintaining confidentiality, integrity, and discretion in the performance of all duties.
• The TNPRC maintains biosafety level 3 facilities and performs work on diverse infectious agents many of which can cause serious disease in humans if standard operating procedures, including use of appropriate personal protective equipment, are not followed. Depending on agent specific risk assessments individuals may be offered, or in some cases required to have vaccinations against the relevant agents.

o If this position is assigned to work in ABSL3 containment areas, there will be additional minimum requirements including some or all of the following:

 Must pass a US Department of Justice Security Risk Assessment for access to select biological agents and toxins.

 Ability to perform job duties while wearing respiratory protection.

 Must participate in drug and alcohol program and be in compliance with TNPRC drug and alcohol policy

Required Education and/or Experience

• High School Diploma or equivalent
• Two years of office administrative experience

Preferred Qualifications

• Previous experience with employee time management and time management systems
• Business courses/business certification/some college
• Proficiency/experience with Tulane systems and programs
• Administrative experience in an academic environment

Compensation Information

This position is classified as "non-exempt, hourly" and is assigned to pay grade 23. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay. See our Candidate Resources to learn more about our hiring process and what to expect.

How to Apply

This position will close on the date it is filled

Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.

Click "Apply Now" to apply for this job.

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.

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