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Department:
College of Arts & Sciences
Time Type:
Full time
Job Type:
Regular
FLSA Status:
Exempt
Work Modality:
Hybrid 01 (On Campus 3-4 Days/Week)
Union:
Excluded
Job Description:
Summary:
The Program Manager is responsible for the day-to-day administration of the Center and has general office management tasks (such as budgeting and expense disbursements, alumni and donor correspondence, and general filing). The Program Manager assists the directors of Center for the Israel Studies (CIS) and Jewish Studies Program (JSP) with event planning and execution, with development matters, and with enhancement of the programs’ online presence (website and social media).
Together with the Center for Israel Studies (CIS) and Jewish Studies Program (JSP) Directors, the program manager will have responsibility for reaching the goal of raising the CIS operating budget and administering the incoming revenue from several endowments. Expenses include the budget for this position, 4-5 student intern positions, events including our annual conference, student fellowships, and faculty stipends.
Essential Functions:
1.) Programming and Event Planning
- Responsible for developing, implementing, and managing programs for Center for Israel Studies (CIS) and Jewish Studies Program (JSP). These include conferences, symposia, lectures, film screenings, concerts, and other cultural events. The events audiences include AU students, faculty, and staff and attendees from off-campus.
- The required work includes executing the programs designed and planned by the Center for Israel Studies (CIS) and Jewish Studies Program (JSP) Directors.This includes, among other responsibilities, assisting with program design, scheduling space, organizing travel and accommodations for speakers, creating program materials, arranging for catering, and on-site oversight of the events.
2.) CIS Administration
- Manages Center for Israel Studies (CIS) operating budget.
- Manages Center for Israel Studies (CIS) externally raised funds.
- Manages Center for Israel Studies (CIS) visiting scholars’ related paperwork including scholars’ hiring and visa paperwork.
- Manages student and part-time employees of Center for Israel Studies (CIS).
- Manages electronic email lists for events and for current and prospective donors.
- Point of contact for CIS and JSP tables at AU prospective and accepted student admission events.
3.) Development
- Plans and manages fund-raising strategies together with Center for Israel Studies (CIS) and Jewish Studies Program (JSP).
- Identifies and cultivates current and potential donors, especially CIS Council.
- Plans and executes special events to raise CIS and JSP profiles among potential donors-supporting donor correspondence and fundraising appeals.
- Co-ordinates CIS and JSP fundraising initiatives with the CAS Office of Development.
- Develops all material for fund-raising purposes, including annual newsletter jointly published by CIS and JSP.
4.) Serve as a Liaison
- Liaisons with learned societies, such as the Association for Israel Studies, Association for Jewish Studies, and academic programs of other institutions.
- Oversees communication with on-campus Jewish- and Israel-focused groups, such as Hillel and student clubs.
- Liaisons with the CIS Associate Director and CIS and JSP Faculty Advisory Committee.
- Liaisons with external scholars and artists to increase the profile of the Center.
Supervisory Responsibility:
- Manages student and part-time employees of Center for Israel Studies (CIS).
Competencies:
- Prioritizing and Organizing.
- Acquiring and Analyzing Information.
- Building and Supporting Teams.
- Leading and Inspiring People.
- Collaborative Leadership.
- Supporting Coworkers.
- Developing Plans.
Position Type/Expected Hours of Work:
- Full time.
- 35 Hours a week.
- Continuation of the program/position is contingent upon external funding.
Salary Range:
- $60K - $65K annually commensurate with experience.
Required Education and Experience:
- Bachelor's degree or equivalent.
- 3-5 years of relevant programming and administrative experience required, ideally in an academic setting.
- 3-5 years of relevant experience.
- Ability to organize and maintain records; ability to organize special events.
- Attention to detail, time management skill, and multitasking are required.
- Ability to set priorities, and meet deadlines to achieve results.
- Demonstrated ability working independently, and in a team environment.
- Must demonstrate computer literacy.
- Strong interpersonal, organizational and problem-solving ability; and leadership skills required.
- Excellent verbal and written communication skills are required to communicate effectively information to top management and external groups.
Preferred Education and Experience:
- Master's degree or equivalent.
- 5-8 years of relevant experience.
- 5-8 years of relevant programming and administrative experience required, ideally in an academic setting.
Travel Required:
- Some evening and weekend work and travel are required.
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
Current American University Employees
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
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