Grand Valley State University

The Academic Department Coordinator is responsible for the coordination and the quality of the administrative work for the departments in the College of Computing; they have a variety of responsibilities in which discretion and judgment concerning procedures to use or policies to follow are required. This role works closely with the Unit Head to manage departmental operations. Principal duties include assistance with course scheduling, faculty requests and inquiries, student requests and inquiries, budget management, event planning, general office management, and supervision of student workers.

Job Classification & Benefits:

C3 Level. Minimum starting wage of $19.52 per hour

Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.

Essential Functions:

• Responsible for the coordination and the quality of the clerical work for the department of Computer Science office which includes providing information, opening and routing incoming mail as well as preparing outgoing mail and bulk mailings; taking minutes; typing memos and other correspondence; maintaining the office filing system.
• Support the office in one or both departments to handle student requests and related processes.
• Provide administrative support including scheduling and calendar maintenance.
• Responsible for creating, maintaining, and updating filing information, record keeping systems; paper and/or computer.
• Compile and logically format statistical data and reports.
• Provide support to 1st and 2nd-year tenure track faculty, affiliate faculty, visitors, and adjuncts including office space, keys, nameplates, and computer access.
• Disseminates information that may require explanation and interpretation of established university and College of Computing policies and procedures and directs individuals to sources of additional information.
• Monitor departmental budget reports and reconcile the reports with the department's records.
• Generate reports, memorandums, correspondence, presentation materials, brochures, spreadsheets and graphics, and other similar materials.
• Supervise student employees.
• Coordinate all clerical duties associated with staff searches.
• Coordinate/monitor grade processing.
• Responsible for ordering office supplies; processing various university forms.
• Process student employee payroll and maintain appropriate records monitoring available dollars.
• Maintain/schedule for orientation/advising/special projects/programs/events for department.
• Acts as liaison between department chair, dean’s office, faculty, staff, students and outside organizations.
• Perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
• Assist travel arrangements for faculty.
• Assist in academic scheduling of courses, classrooms, times, and faculty.
• Other related duties as assigned.

Non-Essential Functions:

• Order textbooks for faculty.
• Coordinate student evaluation process for faculty.
• Maintain unit intranet files and data storage.
• Maintain syllabi records.

How to Apply:

Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Alison Hodgson hodgsoal@gvsu.edu. If you need technical assistance, please contact Human Resources at hro@gvsu.edu.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Application Deadline:

Application closes June 1, 2025. This posting may be closed at any time at the discretion of the University.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.