Department
HIST & PHIL OF SCIENCE AND MED (BL-HPSC-IUBLA)
Department Information
The Department of History and Philosophy of Science at Indiana University (IU) is one of the oldest of its kind in the world, founded in 1960. The medical tradition, and its integration within the history and philosophy of science, is a vital and continuing part of the mission for the Department of History and Philosophy of Science. The department offers a number of advanced degrees, including several Ph.D. and M.A. options, giving students various ways to develop their expertise in the field. The faculty is very active and engaged, serving the academic needs of a vibrant group of graduate and undergraduate students. Courses in the department attract a wide variety of students in many fields.
Job Summary
Department-Specific Responsibilities
- Coordinates more complex administrative activities of an office.
- Manages announcement board.
- Assists faculty with copy requests.
- Scans documents, confirms colloquium guests, reservations, travel arrangements, reservations, and RSVPs.
- Arranges transportation for guest speakers, schedules hospitality including ordering food and event planning for various colloquium and graduate student events.
- Manages department email and calendar to include semester classes.
- Emails announcements and calls for papers.
- Orders supplies and submits IT requests.
- Assists with out of pocked reimbursements.
- Assists with supplier registration through BuyIU. Markets courses with other departments (DGS and DUS's) to advertise courses; makes and circulates flyers.
- Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
- Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
- Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
- Monitors the use of office supplies and equipment; reorders items as required.
- Ensures that office procedures and policies are being maintained and communicated.
- Compiles, copies, sorts, and files records of office activities.
- May perform other duties related to maintaining an internal website and/or working with social media.
- May include performing administrative duties but not limited mail management, inventory of office supplies, organization of office procedures.
Qualifications
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Preferred
WORK EXPERIENCE
Required
- 2 years of relevant experience
SKILLS
Required
- Proficient communication skills
- Effective interpersonal skills
- Excellent organizational skills
- Demonstrated ability to maintain confidential information
- Demonstrates excellent judgment and decision-making skills
- Ability to simultaneously handle multiple priorities
- Maintains a high degree of professionalism
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
This is a 10-month appointment through the Fall and Spring semesters, with Summer off.
Work Location
Bloomington, Indiana
Advertised Salary
$17 - $18 per hour
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
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