Harvard University

Position Description

The Program Assistant will work with the Assistant Director and under the direction of the Executive Director to coordinate planning and logistics for all aspects of the Harvard Ministerial Leadership Program (HMLP). This generally will include among other activities, all aspects related to organizing and conducting multiple annual meetings of government ministers, as well as other Program activities as these might arise. Duties will also include supporting all administrative activities related to the HMLP.

Tasks will include assisting with:

• Coordinating and tracking communications with ministers, faculty, guest speakers, and the HMLP advisory board
• Travel and accommodation arrangements for all events
• Preparing Program materials as required including assembling printed materials
• Coordinating event logistics and delivery
• Scheduling meetings and managing the calendar for the Executive Director
• Program-related research, material development, and preparing reports as needed. May compose, proofread, edit, and prepare correspondence, reports, website and social media communication briefs, and other materials using word processing, spreadsheets, and/or databases
• Other Program related responsibilities as these might arise

PLEASE NOTE: This position has a term appointment of 12/31/2025 with possibility of extension

PLEASE NOTE:

Harvard University will soon transition to a new, streamlined applicant system, Careers@Harvard. If you apply for this position, you will be notified if any additional action is required to ensure your information is captured correctly in our new system. We look forward to introducing you to the new Careers@Harvard experience! ,

Basic Qualifications

• High school graduate or equivalent with some administrative training required, or equivalent combination of education and experience may be considered
• 1 to 2 years of related administrative support experience required

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Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor's degree
• Experience Microsoft Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills, exceptional organizational skills and attention to detail, and ability to manage multiple tasks simultaneously and adhere to tight deadlines. Must be self-motivated with good time management and flexibility on hours when needed during Program events.
• Some knowledge of international affairs, particularly in Africa. High level of professionalism when interacting with dignitaries and HMLP participants. Research skills and ability to source Program-related information as needed

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Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

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EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.,

Commitment to Equity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. Also, learn more about the Dean’s AAA vision and our school’s ongoing strategic initiatives.