Recruitment/Posting Title Program Coordinator II
Job Category URA-AFT Administrative
Department NB Summer/Winter
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator II for The Office of Summer and Winter Sessions. The role reports to the assistant director and does not have direct reports.
Among the key duties of the position are the following:
- Assists with the coordination and administration of programs, projects, and/or processes that align with the logistics and daily operations of summer, winter, and pre-college programs—ensuring a seamless experience for students, faculty, and staff.
- Coordinates routine moving parts that support academic and student programs, business office functions (such as procurement and seasonal program staff hires), and summer/winter visiting students, allowing programs to run efficiently and effectively while maintaining high standards of quality and safety.
- Supports student needs, enrollment, and assisting student success initiatives by ensuring an outstanding student experience.
- Performs professional work that requires knowledge of general program coordination practices and the basic application and use of office concepts, theories, and terminology.
- Contributes to serving the mission of the office and working with staff, vendors, students, parents, and academic partners, promoting a positive team culture.
FLSA Nonexempt
Grade 03
Salary Details
Minimum Salary 50065.00
Mid Range Salary 62252.00
Maximum Salary 74438.00
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status Full Time
Working Hours (per week)
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Minimum Education and Experience
- Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates foundational knowledge and understanding of program planning, coordination, registrations, organization, facilitation, and customer service.
Certifications/Licenses
- A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities
- Good communication skills.
- Ability to effectively work on multiple projects.
- Ability to attend to detail, and have a team-oriented, positive approach towards work.
- Must be computer-savvy and a quick learner.
- Excellent interpersonal and communication skills.
- Strong computer literacy (MS Word, Excel, PowerPoint, etc.).
Preferred Qualifications
- Knowledge of Rutgers or other university applications (Cornerstone, Oracle, SAS portal, Concur, ROCS). Previous work experience in a university environment.
- Experience coordinating educational or academic programs including planning logistics, managing registrations, and working with diverse student populations.
- Proficiency with administrative and project management tools, such as Microsoft Office Suite, Zoom, and student information systems.
- Familiarity with working with students, faculty, and academic program planning
- Good communication and problem-solving skills,, manage multiple priorities, and collaborate effectively with faculty, staff, students, and external partners.
Equipment Utilized
- IMS.
- CSS.
- PeopleSoft.
- HCM payroll.
- Marketplace and other systems and applications.
- EResource (Orchastrate Platform) for Appeals Program and Visiting Student Registration.
- Zoom or Teams for virtual meetings.
- Word, Excel, PowerPoint, and Outlook email.
Physical Demands and Work Environment
- Ability to lift 20 pounds.
Special Conditions
Posting Number 25ST1133
Posting Open Date 05/29/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
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