Rutgers University

Recruitment/Posting Title Senior Program Administrator

Job Category Staff & Executive - Administrative & Support

Department School Public Affairs & Admin

Overview

Rutgers School of Public Affairs and Administration (SPAA) is a premier institution for public affairs and administration education globally, preparing the next generation of public and nonprofit administration professionals and scholars.

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Administrator. The New Jersey Certified Public Manager Program is administered by the New Jersey Civil Service Commission (CSC) and delivered by Rutgers University’s School of Public Affairs and Administration (SPAA) to meet the complex demands and challenges of the 21st-century public management environment. The CPM program’s main mission is to provide management leadership training to Managers, Administrators and Supervisors working in local, state government, as well as in nonprofit organizations. To support the continued growth of the CPM Program and its ongoing student enrollment, the Senior Program Administrator will be responsible for the overall management of the certificate program which trains approximately 250-400 people per year. The Senior Program Administrator will report to the Dean of the School of Public Affairs and Administration.

This position is responsible for and not limited to the following:

• Communicates information to all participants who enroll in the CPM program.
• Responds to all questions from program applicants and participants.
• Ensures that all participants are given access and enrolled into the course management system.
• Assigns instructors for all modules in the CPM program. Locates classroom space for each of the cohorts.
• On a weekly basis, monitors the progress of each participant through
• the use of the course management system in regards to participant attendance, grades, etc.
• Prepares regular management reports about the program.
• Conducts annual graduation ceremony for the participants that complete the program. Maintains contact with CPM graduates.
• Monitors, reviews, tracks and reports the progress of each of the participants in the program, revenues, costs, registration numbers.
• Develops and implements new or revised policies, procedures and procedures as needed.
• Develops materials that market the certificate program through various media, including (but not limited to) printing (such as flyers and postcards), video, audio, social networks, conferences and webinars.
• The Senior Program Administrator is responsible for visiting each of the cohort locations in the CPM Program.
• Develops and maintains relationships with people at all levels of government and nonprofit organizations in New Jersey.
• Communicates information about the New Jersey CPM program and the benefit it will provide by increasing the management capacity of government entities and nonprofit organizations and enhancing the careers of their employees enrolled in the program.
• The Senior Program Administrator will attend open houses, conferences, education fairs, and related events to promote the CPM program and recruit new participants.
• Works closely with the Associate Dean for Finance and Administration to ensure that all admitted participants are in good financial standing.
• The Senior Program Administrator is called upon by the Dean to undertake special projects and/or new initiatives.

FLSA Exempt

Grade 06

Salary Details

Minimum Salary 75382.00

Mid Range Salary 93917.00

Maximum Salary 112452.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• A master’s degree in public administration, public policy, public affairs, or a related field, and a minimum of four years of relevant work experience – or an equivalent combination of education and work experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated experience in supervision, managing teams, projects, and growing networks of valuable stakeholders.

Preferred Qualifications

• Preference will be given to candidates who have experience with the NJCPM program and work experience in New Jersey.

Equipment Utilized

• Preference will be given to candidates who have experience using the Canvas LMS system.

Physical Demands and Work Environment

• Position requires significant travel within New Jersey.

Special Conditions

Posting Number 25ST0734

Posting Open Date 04/30/2025

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

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