Rutgers University

Recruitment/Posting Title Program Coordinator I

Job Category URA-AFT Administrative

Department Graduate School New Brunswick

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Graduate School New Brunswick. Reporting to Senior Associate Dean Hae Chang Gea, the Program Coordinator will provide comprehensive administrative and programmatic support for the Academic Affairs division of the School of Graduate Studies.

Among the key duties of this position are the following:

• Assists with implementing and tracking Faculty Database, student Individual Development Plans, managing requests for exceptions to the seven-year rule, and supporting the Academic Appeals Committee.
• Contributes to institutional assessment efforts and new SGS initiatives focused on enhancing graduate education and student success.
• Coordinates internal fellowships and awards such as the Dean’s Fellowships and SUPER-Grad Awards, in collaboration with graduate program directors.
• Supports application processes, maintain organized records, assist in developing procedures, and help facilitate meetings with schools and programs.
• Responsible for managing and tracking confidential faculty affairs correspondence.
• Assists the SGS Business Manager with report compilation.
• Serves as backup to two existing Program Coordinators to assist with transactions including preparation of requisitions, expense reports, journal entries, entering hourly payroll, initiator of Recruitment, Onboard & Classification System and record keeper for paid time off for staff in the Absence Reporting System.

FLSA Nonexempt

Grade 04

Salary Details minimum $57,356

Minimum Salary 57356.00

Mid Range Salary 71372.00

Maximum Salary 85388.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.
• Two years of relevant experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Computer literacy and expertise in Microsoft Excel, PowerPoint, Word and Outlook and willingness to learn new platforms (Submittable and FileMaker).
• This role requires strong organizational and computer skills, the ability to multitask, plan and lead small projects, and maintain accurate records.
• Excellent communication, sound judgment, and the ability to escalate issues appropriately are essential.

Preferred Qualifications

• Master’s degree preferred.
• Working knowledge of graduate education.
• Demonstrated experience of working successfully and collaboratively in a fast-paced deadline driven professional environment.
• The attention to detail is essential.

Equipment Utilized

• Filemaker, Canvas, Submittable, Qualtrics.

Physical Demands and Work Environment

Special Conditions

Posting Number 25ST1158

Posting Open Date 06/02/2025

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus College Ave (RU-New Brunswick)

City New Brunswick

State NJ

Location Details

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