University of Texas at Austin

Job Posting Title:

Restricted Research Project Manager, Office of Research Support and Compliance

Hiring Department:

Office of Research Support and Compliance

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until May 31, 2027

Location:

AUSTIN, TX

Job Details:

General Notes

The Office of Research Support and Compliance (ORSC) at The University of Texas at Austin functions to ensure that all research conducted at the University is in compliance with applicable laws, regulations, and University policies. The ORSC educates and supports the University research community with regulatory guidance concerning human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), financial conflict of interest in research (FCOI), and research integrity education.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Eligible for hybrid telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The University of Texas at Austin is seeking a detail-oriented, and experienced Restricted Research Project Manager to oversee the Secure Research Environment (SRE) and support the university’s restricted research program. The SRE is a specialized, secure lab space combined with a set of policies and procedures designed for research involving controlled unclassified information (CUI). The Restricted Research Project Manager provides critical oversight of the SRE physical location and ensures the SRE operates efficiently, safely, and in full compliance with all relevant regulations and standards.

Responsibilities

Facility Oversight

• Manage daily operations of the SRE, including maintaining the physical security and integrity of the space. Serve as a liaison between facilities services, building staff, researchers, and core facility operations.
• Facilitate maintenance and upgrades of the facility’s infrastructure, including HVAC, electrical, and IT systems to support secure research activities, by submitting work orders, requesting budget proposals, managing work schedules, and following up to ensure completion.
• Develop and maintain professional and supportive relationships with SRE users, building tenants and other stakeholders to ensure a high level of customer service. Serve as a liaison with researchers working in the SRE or with restricted research. Explain and enforce security procedures.

Operational Support

• Create forms and workflows and format documents as requested to support a controlled environment for Controlled Unclassified Information. Inventory IT equipment and components, order and track as needed.
• Maintain comprehensive records and reports on facility operations, facility access, security incidents, maintenance activities, compliance audits, expenses, and restricted research projects in the SRE.
• Support supply chain integrity through the controlled ordering of equipment and supplies. Coordinate with OVPR finance to monitor and track finances supporting the SRE.
• Monitor expenses and invoice users for services rendered.

Security Protocols

• Implement and monitor security protocols aligned with NIST 800-171 to protect CUI and ensure secure research environment. Monitor and analyze physical security alerts. Provide reports on irregularities.
• Liaise with researchers working in the SRE and with restricted research to track onboarding requirements, grant user access, and remove access. Ensure users are knowledgeable of security protocols, compliance requirements, and facility procedures.
• Manage a visitor access process to approve and escort visitors throughout controlled environments.

Other duties as assigned

Required Qualifications

• Bachelor’s degree and 5 years of relevant security or facility oversight experience.
• Must be a U.S. citizen.
• Strong organizational, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong communication and interpersonal skills to liaise effectively with researchers, IT staff, security personnel, and external vendors.
• Leadership and project management skills.
• Problem-solving skills and the ability to respond effectively to emergencies and security incidents.
• Detail-oriented with a strong focus on maintaining the integrity and security of the facility.
• Ability to work collaboratively with various stakeholders.
• Commitment to continuous improvement and staying updated with industry best practices.
• Comfortable enforcing policies and procedures.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of regulations and standards related to controlled unclassified information, NIST 800-171, CMMC 2.0, and secure facility operations.
• Experience in a research facility or lab management.
• Familiarity with access control systems and procedures.

Salary Range

$80,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• May work around electrical and mechanical hazards
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Climbing of stairs
• Lifting and moving
• Occasional weekend, overtime and evening work to meet deadlines

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Read Full Description