Boise State University

Job Summary/Basic Function:

This is a 2 position and 2 level search-one focusing on grants and the other focusing on academics.

Manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. Assists with the management/administrative aspects and has operational control of a range of projects. May work on assignments related to project development and management initiatives, internal operating procedures, business processes and policies.

This position is open to current, regular Boise State University employees only.

Applications will be reviewed starting June 9th, and will continue to do so until the positions are filled.

Department Overview:

The College of Education is committed to achieving excellence through accredited educator preparation, graduate and doctoral programs, research and external funding, all developed on the foundation of strong community partnerships. Our work transcends boundaries and disciplines in order to answer questions and problems that are happening now.

Level Scope:

Business Operations Coordinator: entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Business Operations Manager: fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgement within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time the Business Operations Coordinator must:

• Responsible for various processes and liaison with other units such as Human Resources, research support, financials, data management and communication.
• Directs customer service and support functions. Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans. May lead efforts to recruit new employees with the goal of attracting and retaining qualified individuals. Manages quality assurance programs.
• Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.

Additional Duties for Business Operations Manager:

• Handles sensitive and/or confidential issues.
• Establish and maintain internal policies and procedures for administrative activities.
• Analyze revenue and expenditures.
• May supervise work of others.

35% of the time the Business Operations Coordinator (research) must:

• Pre-award management including working with PI to draft budget and justification documents.
• Post-award management including financial reporting, effort reporting, cost sharing and matching requirements; travel, purchasing, and hiring responsibilities; adhering to grant limitations and requirements.
• Budget management/reconciliation of awards, provide regular budget updates to PIs.
• Prepare and submit payroll corrections, journal entries, budget transfers/adjustments for all fund types; F&A accounts/allocation transfers.
• Manage college’s internal initiatives and investments in research (e.g., seed and research grants, student travel awards, etc.)
• Serve as liaison between PIs, Office of Sponsored Programs, research groups, and other departments; respond to inquiries.

35% of the time the Business Operations Coordinator or Manager (academic) must:

• Support Assistant Dean of Operations in tracking all funds budgets, monitoring expenditures, and submitting financial reports to COED administration.
• Support department heads with management of their respective budgets.
• Prepare and submit payroll corrections, journal entries, budget transfers/adjustments for all fund types.
• Reviews and checks work for accuracy and timeliness.
• Develop and manage record keeping systems for various business functions.

5% of the time both positions may perform other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to multitask and delegate.
• Excellent oral and written communication skills.
• Demonstrated ability to work well under pressure and with tight deadlines.
• Ability to perform a wide range of duties and tasks.
• Ability to interact effectively as a member of a team and work collaboratively with faculty and staff.
• Experience with supporting different groups of people and prioritizing needs of each unit.
• Highly detail-oriented.
• Strong organizational skills.
• Ability to think analytically and critically.

Minimum Qualifications:

Business Operations Coordinator: Bachelor's degree or equivalent experience.

Business Operations Manager: Bachelor’s and 2 years of professional experience or equivalent relevant experience.

Preferred Qualifications

• Experience and knowledge working with sponsored research projects.
• Experience planning and organizing projects.
• Experience working in an academic unit.

Salary and Benefits:

The starting salary for the Business Operations Coordinator is $50,065.50 and the Business Operations Manager is $60,673.60 and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

• Cover letter indicating your interest in which position (or both) and qualifications for the position(s).
• Resume.
• Three professional references.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/