Syracuse University

Job # 041924

Department Code 20321-2103

Department Office of Research

Job Title Assistant Project Director

Location Syracuse, NY

Pay Range $75,000 - $85,000

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level S5

FLSA Status Exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time

Campus Syracuse, NY

Unionized Position Code Not Applicable

Job Description

This is a full-time, benefits-eligible position supporting Phase 2 of the multi-county California PADs Project. The Assistant Project Director will be primarily responsible for the financial management of the project. They will work closely with the Director of Sponsored Programs and the BBI Director of Research Administration to oversee all project-related contracts and agreements, including drafting, revising, and renewing them as needed. Additionally, they will manage subcontracts, purchase orders, and associated invoices to ensure the accurate allocation of costs to each county in accordance with contractual terms. The Assistant Project Director will also be responsible for creating templates and establishing a structure for regular internal and external financial reporting, as well as for communicating essential financial information and updates to project management, university leadership, and other key stakeholders. Some travel to California is required for project meetings and other convenings.

Education and Experience

• Minimum of BA in Business, Accounting or related field with five (5) plus years of experience in a position managing subcontracts on sponsored research projects.
• Experience with SU systems for accounting, sponsored programs, and contracts required.
• Demonstrated experience in contract management, financial compliance, and risk analysis.
• Demonstrated experience in project management, and financial management of sponsored research projects.
• Experience with managing subcontractor agreements, tracking budgets and spending.
• Experience with the PADs project, project participants and stakeholders.

Skills and Knowledge

• Strong understanding of California government contracting procedures and relevant regulations.
• Ability to interpret and apply legal and financial concepts in a university environment.
• Excellent communication and coordination skills across multidisciplinary teams.

Responsibilities

• Oversee the background vetting and checks of potential vendors and subrecipients.
• Draft, finalize, renew, and update all contracts with subcontractors and vendors as needed.
• Manage invoicing and payments, ensuring they are processed accurately and promptly.
• Review invoices for accuracy, compliance, and alignment with the project scope.
• Track budgets and expenditures for each county and subcontractor/vendor.
• Develop templates and establish a structure for regular financial reporting, to be coordinated with and approved by the external Project Director and the BBI Director of Research Administration.
• Ensure smooth implementation and timely follow-up for regular financial reports, as well as ad-hoc financial analyses as needed.
• Review all project-related contracts to ensure completeness, accuracy, and compliance with county policies and applicable California state and federal regulations.
• Oversee vendor and subcontractor adherence to confidentiality requirements as outlined in County Agreements.
• Coordinate deliverables and financial communications with project management, counties, and other stakeholders.
• Promote unified representation of Syracuse University by coordinating financial communications among internal departments, including the Office of Sponsored Programs, Office of Sponsored Accounting, Legal, HR, IT, and the Burton Blatt Institute.
• Attend and lead as needed, internal and external meetings and contribute financial insights and updates.
• Provide guidance on various financial, accounting, and related legal issues as they arise throughout the project.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link https://www.sujobopps.com/postings/109643

Job Posting Date 05/29/2025

Application Deadline

Full Consideration By

Job Category Staff

Message to Applicants

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