Position Type:
Secretary / Clerical/School Secretary
Date Posted:
5/19/2025
Location:
Hawk Hollow Middle School
Date Available:
07/28/2025
Closing Date:
Until Filled
Position / Title: Middle School Assistant Principal Secretary C
Bargaining Unit: DUSA
Department/Location: Secondary Schools Instruction and Equity
Work Days: 212
Reports To: Building Principal and Assistant Principal
JD Revision Date: 08/05/2024
Supervises: N/A
Function / Position Summary
Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.
Job Duties / Responsibilities
- Assist students, receive and screen visitors.
- Schedule and coordinate appointments and update the Assistant Principal’s calendar.
- Answer and transfer phone calls and record messages, keeping a daily log of the information.
- Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.
- Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.
- Provide assigned student intervention information to parents via Connect Ed as assigned.
- Assist students who are ill or injured in the absence of the nurse.
- Prepare memos, forms, letters, reports, etc. for administrators as requested.
- Assist with all processes involving student enrollment, attendance, and/or transfer.
- Maintain and update school website and serve as co-sub caller if designated by Principal.
- Other duties as assigned.
Education
- High school diploma or equivalent required.
- Associate’s degree preferred.
- Experience / KnowledgeWorking knowledge of district student information system (Infinite Campus, HERO) preferred.
- Experience with Microsoft and G Suite software and programs.
- Good communication skills.
- Experience with common office skills and equipment.
- Bilingual – Spanish/English – written/verbal preferred.
Physical Demands
- Ability to work on a computer/telephone over the major portion of the day.
- Ability to lift up to 25 pounds.
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A (Proficiently demonstrates all criteria listed)
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Demonstrates confidentiality
- Ability to work independently
- Ability to prioritize tasks Demonstrates organizational skills
- Keeps accurate filing
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
- Accurate typing/keyboarding
- Working knowledge of computer programs
- Willingness and ability to learn
CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A)
- Perform reception duties
- Perform student attendance duties
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer programs Word and Excel
- Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B)
- Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
- Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
- Proficient in specialized computer programs and applications
- Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
- Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
- Responsible for office management, environment, staff, finances (banking and financial software)
- Ultimately responsible for coordination, organization, facilitation of district level department/building
Terms of Employment
- This is a 10 month position.
- Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
Additional Information
- Starting hourly rate $15.85
- Benefit and Pension Eligilbe
- 8 hours (full time postiion)
Attachment(s):
- 2025-2026--211 DUSA Secretary -TM10.pdf
- DUSA 10 Month 2025.pdf
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