University of California San Francisco

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Summary

• *This is a contracted position expected to end in 2 years from the date of hire

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

The The Admin Officer 3 (AO3) will use skills as a seasoned and experienced professional to oversee the administrative and regulatory aspects of the Memory and Aging Center Clinical Trials Program. They will report to Whitney Walker, the Research Nurse Manager of the program, and will work closely with program leadership and other team members to manage regulatory compliance for investigator-initiated and industry-sponsored clinical trials. This role ensures compliance with institutional, federal, and sponsor requirements by coordinating the preparation and submission of regulatory documents to IRBs, sponsors, and regulatory agencies. The regulatory specialist collaborates closely with principal investigators, study teams, and administrative offices to facilitate timely study activation and maintain ongoing regulatory compliance in a complex academic research environment. The ideal candidate is collaborative, will thrive in a fast-paced environment, possess exceptional organizational skills, and has a passion for contributing to impactful medical research.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $86,500 - $129,700 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Organization

Campus

Req Number

85063BR

Job Title

Regulatory Specialist

Employee Class

Contract

Appointment End Date

27-May-2027

Percentage

100%

Shift Length

8 Hours

Shift

Days

Additional Shift Details

8-5 Monday-Friday

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Job Category

Administrative Support

Required Qualifications

• Bachelor's degree in neuroscience, psychology, biology, or field relevant to clinical neuroscience research and minimum 3 years of experience / training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Clinical research experience
• Experience with IRB preparation and management

Preferred Qualifications

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as project management, event planning risk management planning, and contracts and grants regulations and guidelines
• Solid knowledge of common University-specific computer application programs.
• Project management experience

Position Type

Full Time

Department Name

Neuro-Memory and Aging

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Department Description

The UCSF Memory and Aging Center (MAC) is an internationally renowned clinical and translational research center with over 300 full time employees with offices and clinical research space located in the Sandler Neurosciences Building and multiple other buildings on the UCSF Mission Bay Campus. The MAC provides clinical care for patients suffering from neurodegenerative disorders.;

Our mission is to find effective and scientifically-based treatments that lead to a cure for neurodegenerative brain diseases. This is accomplished through clinical trials that emphasize patient and family benefits and public health impact, and observational studies that deepen our understanding of the biological mechanisms of neurodegenerative disease.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Fully On-Site

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