Monterey Peninsula College

Substitute Pool ADMINISTRATIVE ASSISTANT IV - Advancement at Monterey Peninsula College

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Application Deadline

Continuous

Date Posted

5/23/2025

Contact

Recruitment Office

831-646-4016

Number of Openings

Not Specified

Salary

Pay Range

27.90 - 30.80 Per Hour

Length of Work Year

See Job Description

Employment Type

Full Time

Job Description / Essential Elements: Print

Monterey Peninsula College

Substitute Pool ADMINISTRATIVE ASSISTANT IV - Advancement

Salary: $27.90 - $30.80 Hourly

Job Type:

Job Number: 2024-00045

Closing: Continuous

Location: Monterey, CA

Division: MPC Foundation

Description

Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An

equity-minded individual is a person who already does or has demonstrated the desire to:(1) Understand the importance of holding ourselves accountable as educators for closing

equity gaps and engaging in equitable practices;(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;(3) Encourage positive race-consciousness and embrace human difference; (4) Reflect on institutional and teaching practices and aim to make them more culturally

responsive; and(5) Strategically build buy-in and participation among colleagues for equity-related

initiatives.Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.

JOB SUMMARY

Under the general direction of the Vice President, assist by planning, coordinating and participating in support activities related to the responsibilities of the assigned area. Receive limited supervision within a broad framework of standard policies and procedures. Perform complex administrative and support duties of the office; initiate and exercise independent judgment in the application and follow through of administrative decisions and policy-making; accurately interpret college policies, procedures, standards and requirements; establish and maintain contact with college, members of the public and other personnel; maintain confidentiality regarding all matters of the office.

Example of Duties

DUTIES AND RESPONSIBILITIES

• Coordinate and expedite completion of a variety of complex activities and projects that relate to the business of the office of the Vice President; act as administrative liaison to various outside agencies, the general public and individuals, as well as groups, committees, and individuals within the college.
• Perform varied complex and responsible administrative support duties to assist in the processing, tracking, and completion of the administrative operation of the office which may include creation and preparation of: spreadsheets and databases, letters, reports, statistical data, project documentation, resolutions, purchase requisitions, and final reports.
• Attend to administrative details not requiring the immediate attention of the Vice President.
• Act as an information source to visitors and callers regarding policies and procedures; provide information where judgment, knowledge and interpretations are necessary; refer to appropriate sources as necessary; resolve issues independently where appropriate and within scope of authority;
• Coordinate and attend various meetings as assigned; responsible for efficiently and accurately apprising issues, proposals and resolutions reached at such meetings; take and transcribe meeting, committee and/or advisory group notes as required.
• Maintain electronic files for the office, maintain confidentiality on all matters relating to the assigned area.
• Prepare input for board agendas; review historical files; provide current data and information regarding board reports.
• Arrange meetings, appointments, schedules, conferences, travel arrangements and itineraries related to functions of the office.
• Prepare and maintain a master calendar for the office.
• Maintain, order and organize inventory of office supplies. Contact service vendors to repair office machines.
• Receive and review invoices and statements, reconcile inaccuracies, prepare purchase requisitions, and route for approval.
• Develop and implement special projects as assigned. Coordinate, make arrangements for, and participate in various events, meetings and other activities relating to the assigned area.
• Serve on assigned committees.
• Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability, sexual orientation and gender diversity of students and staff attending or working on a community college campus.
• Perform other related duties as assigned by the Vice President.

Qualifications

Minimum

Any combination of training and experience which would indicate possession of the knowledge, skills and abilities listed herein. For example, completion of two years of college level coursework in business skills, office administration or a related field and three years of increasingly responsible office experience providing advanced knowledge and technical skills within a complex and challenging administrative support role for a high-level administrator.

Diversity

Demonstrate an understanding of, sensitivity to and appreciation for, the diverse academic, ethnic, socioeconomic, disability and gender diversity of students and staff attending or working on a community college campus.

Knowledge of:

general functions of a complex organization (e.g. an educational institution); current office methods and practices including filing systems, business telephone skills, letter and report writing; a variety of computer programs including word processing and spreadsheet/database applications; development and management of web pages/website; mathematical computations; public and human relations skills.

Ability to:

understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; use appropriate and correct English grammar, spelling, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current/new office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; maintain security and confidentiality of records and information; establish and maintain effective work relationships with those contacted in the performance of required duties;

Physical Effort/Work Environment

Light to moderate physical effort in a primarily indoor working environment

Occasional standing, walking, stooping, bending, and kneeling; periodic handling of lightweight parcels.

Desirable

Non-profit sector, higher education, and/or community college experience

Experience using a Customer Relationship Management (CRM) system, such as Blackbaud Raiser's Edge

Experience planning and coordinating special events and coordinating special events and interacting with community members

Exceptional social intelligence and interpersonal relations skills.

Work Schedule / Supplemental Information

Work Schedule

40 hours per week/ 12 months per year

A typical work week is Monday-Friday; however, this position requires evenings and weekends during productions and certain events.

This position is on-site, not remote work eligible.

Hourly Pay

Starting Hourly Pay: $27.90 (Step A) - $30.80 (Step C) per hour, depending upon experience and qualifications + GREAT BENEFITS PACKAGE (no additional costs for benefits)

How to Apply

Visit www.mpc.edu/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right-hand corner. You will be asked to log-in or create a new user account. Complete all required fields of the application and:

Attach a .pdf of your cover letter that describes why you are interested in the position and how your backgroundapplies to the major duties of the position. Please address each of the desirable qualifications listed in this jobannouncement(2 pages maximum).

Attach a .pdf of your resume

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

Conditions of Employment

Offers of employment are contingent upon Governing Board's approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints.

For additional information regarding the recruitment please contact

Gerardo Cardenas Hernandez

Human Resources Specialist

mailto:gcardenashernandez@mpc.edu

831-645-1392

To apply, visit https://apptrkr.com/6248109

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