Assistant Director for Procurement Systems and Operations

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). Three (3) years of full-time experience in procurement. Two (2) years of supervisory and team leadership experience. System administration experience in supporting a source-to-pay e-Procurement system (Jaggaer, Coupa, Ariba). Strong working knowledge of and experience working with procurement practices across the procurement lifecycle, including sourcing, contracts, purchasing, receiving, and accounts payable.

Preferred Qualifications:

Advanced degree (foreign equivalent or higher). Experience in the buying processes in a governmental, institutional, or higher education setting with experience in SUNY Procurement highly preferred. System Administration experience with a source-to-pay e-Procurement system supporting a large user base. Data mining and analytic experience.

Brief Description of Duties:

Reporting to the Director of Procurement Systems and Operations, the Assistant Director of Procurement Systems and Operations serves as the operations manager for the Systems and Operations Team. In this role, the position will be responsible for day-to-day oversight for all procurement systems, system administration, Help Desk, training, and supplier maintenance along with project management. The Assistant Director will be expected to lead a team supporting the University’s e-Procurement system (Jaggaer) and all source-to-pay business operations, including but not limited to supplier set-up, catalog/punch-out administration and oversight for Research Foundation, under the guidance of the Director.

The ideal candidate should be highly motivated with strong supervisory and leadership skills and a demonstrated commitment to achieving operational excellence and customer satisfaction. Effective communication and interaction across the full spectrum of different perspectives and personalities will be particularly important. The Assistant Director of Procurement Systems and Operations will also need to exhibit outstanding mentorship, problem-solving, organizational skills, and ability to and oversee multiple projects and tasks simultaneously.

This position will supervise the WolfMart Support Manager and Vendor File Supervisor as well as third-party contracted service providers and support the Director with strategic goals and priorities.

• Business Operations:
  • Assess, implement, and maintain standards, policies and records for source-to-pay business systems and operations that fit within the statutory framework of the agency.
  • Review and streamline all source-to-pay processes to ensure continuous improvement.
  • Make recommendations and provide effective input to campus stakeholders.
  • Oversee the automation and disbursement of document information to customers.
  • Oversee WolfMart Training Program, including training materials and ongoing user training.
  • Ensure timeliness of announcements to the campus community related to e-Procurement and other process changes.
• WolfMart System Management:
  • Provide day-to-day supervision of the campus Jaggaer eProcurement system (WolfMart), system administration, Help Desk, and training initiatives.
  • Regularly monitor system and team performance to ensure maximum customer satisfaction and increased cycle times, compliance, etc.
  • Coordinate support for development and maximum utilization of the eProcurement, invoicing, contracts and sourcing modules.
  • Oversee and run any third-party integrations and implementations associated with the Stony Brook e-Procurement solution.
  • Coordination of all systems testing, including, but not limited to system upgrades and enhancements.
  • Ensure the integration changes and upgrades in SUNY and/or the Research Foundation systems are functionally sound as they relate to workflow processes.
  • Oversee supplier enablement and vendor catalogs for the e-Procurement system marketplace.
  • Responsible for providing recommendations and holding meetings with internal Procurement and external campus stakeholders on a regular basis.
• Project Management:
  • Serve as a Project Manager for critical Stony Brook Procurement Projects, which can include supplier enablements, integration changes, etc.
  • Provide regular updates to stakeholders on the status of projects.
  • Track Project statuses and outstanding tasks to ensure timely completion of projects within budgets.
• Metrics & Analytics:
  • Generate, analyze, and present spending data to support strategic sourcing strategies regarding product and service procurement opportunities and establish commodity categories and sub-categories.
  • Perform data mining utilizing the e-Procurement, SUNY, RF and local data warehouses.
  • Collect, organize, analyze, and disseminate significant amounts of information to both the Procurement team and Senior Leadership.
  • Assist with source-to-contract management and monitoring.
  • Perform robust and advanced analysis to make business recommendations and organizational process improvements.
  • Perform regular analysis of source-to-pay processes and generate dashboards and scorecards to track Key Performance Indicators (KPI’s).
• Staff Management & Development:
  • Provide oversight to the WolfMart Helpdesk and Vendor File Teams working closely with team leads with 2 direct reports and a total of 6 total reports.
  • Ensure staff receive necessary training on systems and business operations processing, policies, and procedures.
  • Ensure staff compliance with new legislation, directives, and requirements.
  • Provide mentorship and professional development opportunities for staff and cultivate an environment of career growth/expansion.
  • Track and coordinate timely submissions of Employee Programs & Evaluations.
• Additional Duties & Responsibilities as Assigned:
  • Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number:

2501163

Official Job Title: Assistant for University Systems Analysis

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

: US-NY-Stony Brook

Department/Hiring Area: Procurement

Schedule

: Full-time

Shift

:Day Shift Shift Hours: 8:30 a.m. to 5:00 p.m.

Posting Start Date

: May 22, 2025

Posting End Date

: Jun 19, 2025, 3:59:00 AM

Salary:$122,000 - $140,000

Appointment Type: Term

Salary Grade:SL4

SBU Area:Stony Brook University

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