Kansas City Kansas Public Schools

TITLE: Administrative Assistant/Receptionist Support

LOCATION: F.L. Schlagle

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.

With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.

JOB GOAL: The job of Administrative Assistant/Receptionist support is to provide administrative and office support to the Superintendent/Communication/Business Service departments by serving as a relief receptionist for the school district, handling all permits both internal and external and managing meeting space in the Central Office.

ESSENTIAL FUNCTIONS:

• Answer main district phone line in a business-like manner and provide professional response to all callers, on a-as needed basis.
• Manage calls in the appropriate manner, including: Forwarding calls to appropriate locations throughout the district Handle calls from parents, community members, vendors, etc., as appropriate.
• Schedules and organizes the Conference Room Scheduler for Central Office.
• Permits - internal and external: Responsible for the issuance of all building permits and facility use agreements for outside organizations. Notify KCKPS Police Department and the Shop for necessary personnel, collect fees and insurance certificates before each event for outside organizations
• Assist with Standard Response Protocol Communications as directed.
• Responsible for professional interactions with all staff members, as well as parents and other agency personnel.
• Handles confidential and non-routine information.
• Assists in sorting of incoming District mail.
• Works independently and within a team on special nonrecurring and ongoing projects. Other duties as assigned

QUALIFICATIONS:

• High School Diploma/GED Required
• Professional ability to greet the public. Knowledge of all aspects of the district, in order to be able to route calls and inquiries appropriately.
• Excellent interpersonal skills, professional judgment, oral and written communication.

COMMUNICATION / ORGANIZATION: Speak clearly and concisely in written and oral form. Maintain communication with all constituents including district staff. Utilize existing technology effectively in the performance of duties. Organize work efficiently in order to support the mission and vision of Kansas City, Kansas Public Schools. REASONING ABILITY: Ability to solve practical problems.

LANGUAGE SKILLS: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in an office is high. Employee must be able to multi-task and contend with interruptions. Office employees will cross train in order to keep the level of service to students and parents at a high level.

OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community. TERMS OF EMPLOYMENT: 261 days

SALARY: https://www.kckschools.org/hr/classified-salary-schedule-work-page

FLSA STATUS: Non-Exempt

REPORT TO: Superintendent/Communication/Business Service

EVALUATION: Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.

Signatures

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual holding this position performs additional duties and additional duties may be assigned.

Kansas City, Kansas Public Schools is an Equal Opportunity Employer. KCKPS is an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring, compensation, terms, conditions, or privileges of employment because of an individual’s race, color, religion, sex/gender (to include orientation, identity, or expression), age, disability, national origin, genetic information, or any other basis prohibited by law.

For more information regarding Title IX please contact:

District Compliance Coordinator

2010 N. 59th Street

Kansas City, KS 66104

913-279-2262

Title IX@kckps.org