University of Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Part-Time Program Coordinator, Penn Resilience Program

Job Profile Title

Administrative Coordinator

Job Description Summary

This part-time program coordinator position will provide administrative and logistical support for the daily operations of the Penn Resilience Programs (PRP) at the Positive Psychology Center (PPC). This position will have a high degree of responsibility, independence, and impact on the effective delivery of these programs for clients. The coordinator will work closely with the PRP project management team, training team, PRP director, and PPC executive director. The coordinator will help develop processes and systems to improve efficiency and effectiveness in the management of the programs. This position reports to both the Director of Training Programs and Executive Director. Excellent organizing, communication, and quantitative skills are expected.

ABOUT THE POSITIVE PSYCHOLOGY CENTER:

Our mission at the University of Pennsylvania’s Positive Psychology Center is to enable people to lead more productive, satisfying, and meaningful lives by delivering state-of-the-art, evidence-based positive psychology and resilience training programs to a variety of organizations. About 1 million people around the world have attended our programs, which have demonstrated benefits to mental health and well-being.

We are a highly collaborative team of can-do and high-energy people who are dedicated to disseminating these life-changing programs to educators, health care professionals, law enforcement, the military, corporate employees, professional sports teams, and more.

We are looking for a like-minded, team-oriented person to join us and play a central role in our programs. This is an excellent opportunity for someone who is eager to make a difference, learn new skills, and take on responsibilities in a fast-paced, entrepreneurial environment.

To learn more about our work: http://www.pennresilienceprogram.org/

Job Description

JOB RESPONSIBILITIES:

Coordinate complex Penn Resilience Program (PRP) curriculum materials for the PRP team. Also, copyedit these extensive materials and maintain historical/system files. Manage a database of research articles and videos used in our training programs, via the Portfolio app.

Hire and pay Penn Resilience Program trainers through Workday, including creating job requisitions and offer letters. This can sometimes be a time-consuming process that requires troubleshooting and coordination with the PRP team, business office, and PPC leadership.

Coordinate and communicate travel arrangements, policies, and instructions with the PRP training team. Use Concur to create reimbursement reports to reimburse travel for the training team for the delivery of resilience programs around the country. Review and ensure compliance with Penn’s latest financial policies. Coordinate purchasing through Ben Buys, Purchase Order, and Non-PO payments. Manage and maintain office supplies inventory for the PPC.

Recruit, hire, train, manage assignments, and supervise 1-3 student workers. Assist with hiring and onboarding new full-time project managers for the Penn Resilience Program team.

Lead and organize social media (e.g., Twitter, Facebook, LinkedIn) for the Positive Psychology Center (PPC), to build awareness and educate people about the PPC and Positive Psychology.

Conduct in-depth research literature reviews, synthesize and summarize for the Penn Resilience Program (PRP) team, to inform curriculum development and customization for our training clients. This requires the development of an advanced knowledge of the relevant subject matter.

QUALIFICATIONS:

• A resume and cover letter are required.
• High school graduate and 5 to 7 years of experience or Associate’s degree and 3 years or a Bachelor's degree and 1 year or equivalent combination of education and experience, e.g., project management, administrative support, or other fields.

SKILLS:

• Excellent organizing abilities, with a strong attention to detail and process.
• Proven ability to plan, manage, and prioritize multiple projects simultaneously in a fast-paced environment and meet deadlines.
• Excellent verbal and written communication skills.
• Experience writing and editing client-facing material, checking content for proper grammar, spelling, and punctuation, as well as consistency of visual elements, and attaining high-quality written content.
• Excellent interpersonal skills.
• Proven ability to thrive under time pressure and workload.
• Strong competence in MS Office, particularly MS PowerPoint, and Excel.

QUALITIES:

• Strong sense of mission and interest in positive psychology.
• High standard of professionalism, excellence, and accountability.
• Proven ability to work as a collaborative member of a team that includes dual leadership and a hybrid work environment.
• Proven ability to work with a wide range of stakeholders including client leadership, vendors, and colleagues across the organization.
• Proven ability to thrive under time pressure.
• Energized by a fast-paced work environment.
• Energized by a creative work environment with a consistent focus on improvement of both process and materials.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$21.15 - $26.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

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