STARS Requisition number
94791BR
Posting Position Title
Program Coordinator
Essential Duties
1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Duration Type
Regular
Work Week
Standard (M-F equal number of hours per day)
University Job Title
Program Coordinator
Worksite Address
789 Howard Avenue
New Haven, CT 06519
Work Location
Medical School Campus
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Searchable Job Family
Administration
External Gateway Posting Date
20-May-2025
Total # of hours to be worked:
37.5
Position Focus:
The Radiology Education Program is looking for an energetic individual to help advance the educational goals of the Department. Reporting to the Education Program Manager, this position will provide high level, comprehensive administrative and program support for the Program Manager, Program Directors, and Chief Fellows by coordinating the Radiology Fellowship Programs. This includes coordinating the requirements of the Accreditation Council for Graduate Medical Education (ACGME) and Fellowship Review Committee. This position will be responsible for coordinating program activity by working closely with the House Staff Office and Graduate Medical Education (GME) office, coordination of the annual fellowship interview season while also supporting activities related to orientation, on boarding, graduation and end of year documentation. This position will be required to balance multiple priorities while meeting strict deadlines with limited supervision, while also assisting with various projects within the Fellowship programs. This includes, training verifications and providing cross coverage to other Radiology Education team members as needed. Provide high level program coordination support to ensure the success of the fellowship programs. Other related duties may be assigned.
Preferred Education, Experience and Skills:
Prior experience working in an academic, post graduate medical education program. Working knowledge of Med Hub. Proven experience managing complex schedules and calendars.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Compensation Grade
Labor Grade D
Bargaining Unit
L34 - Local 34 (Yale Union Group)
Supervisory Organization
Radiology and Biomedical Imaging- Education
Time Type
Full time
Required Skill/Ability 1:
Excellent interpersonal and communication skills including the ability to work successfully with fellows and faculty. Demonstrated ability to draft, format, proofread and edit various communications.
Required Skill/Ability 2:
Excellent attention to detail and ability to manage multiple demands from multiple sources in a fast-paced, high volume environment. Ability to prioritize and multi-task with limited supervision.
Required Skill/Ability 3:
Advanced administrative skills, including coordinating, and organizing logistics for meetings, events and travel and processing expense reimbursements.
Required Skill/Ability 4:
Intermediate to advanced computer skills, specifically MS Word, Excel and Outlook calendaring. Ability to learn new IT software, programs and systems. Maintaining databases, spreadsheets and project management tools.
Required Skill/Ability 5:
Strong analytical, organizational and communication skills, both written and verbal.
Note
Yale University is a tobacco-free campus
Wage Ranges
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Work Model
Hybrid
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